Practical Info

Abstract submission

For abstract topics and abstract submission guidelines, please go to the 'Abstracts' tab on this workshop webpage.

Badges

All participants (and accompanying persons during the social event) are kindly requested to wear the badge at all times during the conference. Badges can be picked up at the registration desk at the Warsaw Foyer of the Hilton Warsaw Hotel. The registration desk will open at 9.00h on Monday 22 June and will stay open during the entire meeting.

Bank and Currency

The official currency of Poland is the Zloty (1,00 EUR = approx. 4.10 PLN). ATMs are widely available. Credit cards are accepted in larger shops, restaurants and hotels.

Certificate of Attendance

A certificate of attendance can be requested at the conference secretariat during the conference and will be handed out at the end of the meeting.

Conference Materials

The conference pack, including program and abstract books, can be obtained upon registration at the registration desk at the Warsaw Foyer of the Hilton Warsaw Hotel. The registration desk will open at 9.00h on Monday 22 June and will stay open during the entire meeting.

Conference Language

The official conference language will be English. At this moment, no simultaneous translation to other languages has been planned.

Disclaimer

This workshop is intended for educational purposes only and aims to offer participants the opportunity to share information. The Organizing Secretariat of this workshop, Virology Education, cannot accept any liability for the scientific content of the sessions or for any claims which may result from the use of information or publications from this workshop. Virology Education disclaims all liability for injuries or losses of whatever nature incurred by individuals attending the workshop.

Electrical power

The EU uses 220 V electric power. Visitors using other types of plugs must bring an adaptor and/or a voltage converter.

Invitation letters

An official letter of invitation, designed to help overcome administrative difficulties in certain countries can be downloaded here ( ). This letter does not represent a commitment on the part of the organization to provide any financial assistance. The organizing secretariat is unable to provide more extensive invitation letters.

Liability and Insurance

By registering for the conference participants agree that the organizers do not accept responsibility for medical-, travel- or personal insurance. Participants are advised to take out their own insurance policies.

Meeting Venue

Hilton Warsaw Hotel
Grzybowska 63,
00-844 Warsaw
Poland

Phone: +48 22 356 55 55


Larger map

Website

Organizing Secretariat

Virology Education
Biltstraat 106
3572 BJ Utrecht
The Netherlands

phone +31 30 230 7140
fax: +31 30 230 7148
email: info@virology-education.com

Payment and procedure of on-line registration

Your registration will be processed after receipt of payment. Payment can be processed either on line or by fax authorization. The registration fee valid on the day of receipt of registration will be applied, provided that payment is effected immediately. If your payment has not been received within 2 weeks after the on line registration your registration will be cancelled without further notice.

Photographs, audio and video recording

Photographs as well as audio and video recordings are not permitted at the official meeting sessions. Only the official medical writer appointed by the organization may make recordings. All presentations that we were granted permission for will be posted on the workshop website as soon as possible after the meeting is finished, provided the speaker has given permission to do so.

Registration fee, criteria and cancellation conditions

Online registration for the meeting will be possible until 15 June 2015. Individuals hoping to register after this date, will only be able to do so on-site. For further information, fees and online registration please go to the registration page of this workshop

Related meetings & events

For the organization of meetings and events with topics related to this workshop we kindly request you to contact the secretariat.

Social Events

Workshop dinner will take place on Monday 22 June (location to be announced). The dinner is included in the meeting registration.

Sponsors

Our program is being made possible by the financial support of the pharmaceutical industry and governmental institutions. Interested parties are kindly requested to contact Alice Posthumus-Plantinga at: alice.posthumus-plantinga@vironet.com

Transportation to the meeting venue

From Warsaw Chopin Airport: distance to the Hotel: 8 km, drive time: 20 min. Bus Service: 8.00 PLN, taxi: 50.00 PLN

From Warsaw–Modlin Mazovia Airport: distance to the Hotel: 41 km, drive time: 45 min.

Conference Secretariat

Virology Education Bilstraat 106
3572 BJ Utrecht
The Netherlands
phone +31 30 230 7140
fax: +31 30 230 7148
email: info@virology-education.com
Chamber of Commerce Utrecht, nr 30171841