Registration

Fees and Conditions
Young Investigators /Academia from RLS /IAS members from RLS
– WITH ACCEPTED ABSTRACTFree Registration
Young Investigators /Academia from RLS /IAS members from RLS without accepted abstract, NGO reps, Government Reps (i.e. NIH, NIAID) & Advocates - (please contact workshop secretariat for a code)
Early Fee (payment before/on 26 April)$ 245
Regular Fee (payment before/on 26 July)$ 295
Late Fee (payment before/on 11 September)$ 345
Onsite Fee (Payment from 12 September)$ 395
Academia
Early Fee (payment before/on 26 April)$ 495
Regular Fee (payment before/on 26 July)$ 595
Late Fee (payment before/on 11 September)$ 695
Onsite Fee (Payment from 12 September)$ 795
Sponsoring Industry
Early Fee (payment before/on 26 April)$ 595
Regular Fee (payment before/on 26 July)$ 695
Late Fee (payment before/on 11 September)$ 795
Onsite Fee (Payment from 12 September)$ 895
Non-Sponsoring Industry
Early Fee (payment before/on 26 April)$ 795
Regular Fee (payment before/on 26 July)$ 895
Late Fee (payment before/on 11 September)$ 995
Onsite Fee (Payment from 12 September)$ 1095

This registration fee includes:

  • Access to all scientific sessions, including poster area
  • Delegate bag, including abstract book/final program
  • Refreshments during the coffee breaks
  • Lunch on 26 and 27 September
  • Dinner on Monday 26 September 

Please note:

  • No day rate is available.
  • Payment can only be made by credit card.
Young Investigators/Postdoc/MD

We are pleased to offer free registration to young investigators with an accepted abstract and a 50% discount on the registration fee for young investigators without an accepted abstract.

IMPORTANT: the free registration is offered to the presenting author of the abstract only.

The applicant should:

  • be 30 years of age or younger;
  • be a Master/PhD student; or,
  • have obtained a MD / PhD degree in the last five years

An application form needs to be completed by a supervisor and received by the Virology Education secretariat at least 2 weeks prior to the start of the workshop.

Virology Education will contact the young investigator with instructions regarding registration for the workshop once the application has been received.

Important:
  • We strongly advise you to register early to ensure your registration and hotel reservation, as registration will close when the capacity of the venue is reached.
  • Please note that registration will be limited to researchers, clinicians and others actively participating as investigators in the field of HIV and/or Aging with preference accorded to researchers and clinicians with a doctorate or other professional degree.
  •  No day rate is available. Payment By credit card only: online or by written authorization (see online registration).

PLEASE NOTE: Submission of your online registration does not guarantee that your registration has been accepted. Your registration is final when full prepayment has been received and a confirmation of your registration has been sent.

Accommodation fees

Guestrooms at the special group rate are sold out.

The meeting will be held at the Crowne Plaza The Hamilton. A guest room reservation is not included in workshop registration, but can be booked seperately in the online registration process.

Price per room per night:
Run of House (no specific room type guaranteed)/single room: $290 (incl. tax).

Cancellation policy

In case of cancellation the following refunds are applicable:

Cancellation before 15 August 2016: 50% refund (minus an administration fee of $40)
Cancellation on/after 15 August 2016: sorry, no refund
Should you be unable to attend the conference, a substitute delegate is always welcome at no extra charge provided that a letter of authorization from the original participant has been received and the Conference Secretariat has been notified of the name of the substitute delegate before 15 September 2016. A statement (email/letter/fax) of your cancellation must be sent to Virology Education.

Media registration

In order to register as a media participant for the Workshop, the conference secretariat needs to receive proof of accreditation. A reduced registration fee may apply for accredited media participants. Please contact the conference secretariat for registration conditions. A final program/abstract book will be provided on-site. Deadline for application is 15 September 2016.

NB: Media is restricted to the written press. Recording on film or photo is not allowed. We would like to receive a copy of your workshop report once it is finalized.

Accreditation may take the form of a photocopy of official press credentials or a letter verifying assignment to the Workshop on the stationary of the media organization concerned. Freelance journalists should submit copies of three (3) by-lined articles on HIV/AIDS and aging in addition to an official letter of assignment. Newsletter writers and editors must submit three (3) issues of their newsletter containing at least one by-lined article on HIV/AIDS and aging by the applicant. All credentials will be verified by the Organizing Committee of the Workshop. Media participants may not register online, but are requested to send the above-mentioned information to info@virology-education.com.

Related meetings & events

For the organization of meetings and events with topics related to this workshop you are requested to contact the secretariat:
Virology Education B.V.
Biltstraat 106 3572 BJ Utrecht
The Netherlands
P: +31 (0)30 230 7140
F: +31 (0)30 230 7148
E: info@virology-education.com

Chamber of Commerce Utrecht, nr 30171841 – VAT Number NL809658380B01

Liability and Insurance

By registering for the conference participants agree that the organisers do not accept responsibility for medical-, travel- or personal insurance. Participants are advised to take out their own insurance policies.