Registration

On line registration will open 1 November
Please note: No day rate is available.

Fees and Conditions

Young Investigators* /Academia from RLS** / CIPHER Grantees
– WITH ACCEPTED ABSTRACTFree Registration
Young Investigators /Academia from RLS/IAS members***
 - WITHOUT ACCEPTED ABSTRACT:
50% discount on the current applicable Academia fee (please contact the conference secretariat for the special registration code: sara@vironet.com)
Academia
Early Fee (payment before/on 20 January)€ 495
Full Fee (payment before/on 20 April)€ 695
Late Fee (payment before/on 19 July))€ 795
Onsite Fee (Payment from 20 July)€ 845
Sponsoring Industry
Early Fee (payment before/on 20 January)€ 595
Full Fee (payment before/on 20 April)€ 795
Late Fee (payment before/on 19 July)€ 895
Onsite Fee (Payment from 20 July)€ 945
Non-Sponsoring Industry
Early Fee (payment before/on 20 January)€ 995
Full Fee (payment before/on 20 April)€ 1195
Late Fee (payment before/on 19 July)€ 1295
Onsite Fee (Payment from 20 July)€ 1345

€25.00 will be charged for replacing a lost badge and for re-printing due to incorrect submission of names and/or company names or addresses.

The registration fee includes
- Access to all scientific sessions, including poster area
- Delegate bag, including abstract book/final program
- Refreshments during the coffee breaks
- Lunch on 20 and 21 July

Please note:
- No day rate is available.
- Payment can only be made by credit card.
- Virology Education reserves the right to cancel improper registrations. Claims for a refund will not be honored.

Workshop Dinner
- On 20 July a workshop dinner will take place in one of the local restaurants. Pre-registration is necessary. Price is 75 Euro

Young Investigators/Postdocs*
We are pleased to offer free registration to young investigators with an accepted abstract and a 50% discount on the registration fee for young investigators without an accepted abstract.

IMPORTANT: the free registration is offered to the presenting author only.

The applicant should:
- be 30 years of age or younger; or,
- be a Master/PhD student; or,
- have obtained a MD / PhD degree in the last five years

An application form needs to be completed by a supervisor and received by the Virology Education secretariat at least 2 weeks prior to the start of the workshop. Virology Education will contact the young investigator with instructions regarding the registration procedure.

**Countries not included in the high-income economies list of the World Bank economy classification.

*** Membership numbers will be checked with IAS.

Accommodation
Registration fees do not include accommodation at the meeting venue.

Important
- We would like to strongly suggest that you register early to ensure your registration, as registration will close when the capacity of the venue is reached.
- Submission of your online registration does not guarantee that your registration has been accepted. Your registration is final when full prepayment has been received and a confirmation of your registration has been sent.

Payment
By credit card only: online or by written authorization (see online registration).

Cancellation policy
In case of cancellation the following refunds are applicable:
Cancellation before 1 June 2018: 50% refund (minus an administration fee of EURO 40) Cancellation on/after 1 June 2018: no refund possible

Should you be unable to attend the conference, a substitute delegate is always welcome at no extra charge provided that a letter of authorization from the original participant has been received and the Conference Secretariat has been notified of the name of the substitute delegate before 10 July 2018. A statement (email/letter/fax) of cancellation must be sent to Virology Education.

Liability and Insurance
By registering for the conference participants agree that the organisers do not accept responsibility for medical-, travel- or personal insurance. Participants are advised to take out their own insurance policies.

Media registration
In order to register as a media participant for the Workshop, the conference secretariat needs to receive proof of accreditation. A reduced registration fee may apply for accredited media participants. Please contact the conference secretariat for registration conditions. A final program/abstract book will be provided on-site. Deadline for application is 10 July 2018.

NB: Media is restricted to the written press. Recording on film or photo is not allowed. We would like to receive a copy of your workshop report once it is finalized.

Accreditation may take the form of a photocopy of official press credentials or a letter verifying assignment to the Workshop on the stationary of the media organization concerned. Freelance journalists should submit copies of three (3) by-lined articles on HIV Pediatrics in addition to an official letter of assignment. Newsletter writers and editors must submit three (3) issues of their newsletter containing at least one by-lined article on HIV Pediatrics by the applicant. All credentials will be verified by the Organizing Committee of the Workshop.

Media participants may not register online, but are requested to send the above-mentioned information to karin@vironet.com.

NB Media representatives need to agree to abide by the 2018 embargo policy. Please check

Sponsored attendance
If you are invited by a pharmaceutical or diagnostic company or if your registration is organized by a travel agency please do not register online or by fax. The sponsoring company will be asked to register you via the Conference Secretariat.

Related meetings & events
For the organization of meetings and events with topics related to this workshop you are requested to contact the secretariat.