Registration

Online registration opens 1 January 2018
Please note: No day rate is available.

Fees and Conditions

Registration fees without accommodation
  
Fee for Academia from & Middle Income Countries (see list World Bank)
Early Fee (payment before/on 9 April)€ 295
Full Fee (payment before/on 9 August)€ 495
Late Fee (payment before/on 9 October)€ 595
Onsite Fee (Payment from 10 October)
For onsite registration, an additional fee of 50 EUR will apply
 
Fee for Academia (Academia from Low Income countries will receive a 50% discount)
Early Fee (payment before/on 9 April)€ 495
Full Fee (payment before/on 9 August)€ 695
Late Fee (payment before/on 9 October)€ 895
Onsite Fee (Payment from 10 October)
For onsite registration, an additional fee of 50 EUR will apply
 
Registration Fee Sponsoring Industry
Early Fee (payment before/on 9 April)€ 595
Full Fee (payment before/on 9 August)€ 795
Late Fee (payment before/on 9 October)€ 895
Onsite Fee (Payment from 10 October)
For onsite registration, an additional fee of 50 EUR will apply
 
Non - Sponsoring Industry
Early Fee (payment before/on 9 April)€ 1095
Full Fee (payment before/on 9 August)€ 1295
Late Fee (payment before/on 9 October)€ 1395
Onsite Fee (Payment from 10 October)
For onsite registration, an additional fee of 50 EUR will apply
 
Replacing a lost badge / Re-printing due to incorrect submission of names
New badge€ 25

 The registration fee includes
- Access to all scientific sessions, including poster area
- Delegate bag, including the program book with abstracts
- Refreshments during the coffee breaks
- Lunch on the Conference Days

Please note:
- No day rate is available.
- Payment can only be made by credit card.
- Virology Education reserves the right to cancel improper registrations. Claims for a refund will not be honored.

Accommodation
Registration fees do not include accommodation at or near the meeting venue.

Important
- We strongly suggest that you register early to ensure your registration can be accepted, as registration will close when the capacity of the venue is reached.
- Submission of your online registration does not guarantee that your registration has been accepted. Your registration is final when full prepayment has been received and a confirmation of your registration has been sent.

Payment
By credit card only: online or by written authorization (see online registration).

Cancellation policy
In case of cancellation the following refunds are applicable:

  • Cancellation before 10 September 2018: 50% refund (minus an administration fee of 40 EURO).
  • Cancellation on/after 10 September 2018: unfortunately, no refund will be made.

Should you be unable to attend the conference, a substitute delegate is always welcome at no extra charge provided that a letter of authorization from the original participant has been received and the Conference Secretariat has been notified of the name of the substitute delegate before 26 September 2018. A statement (email/letter/fax) of cancellation must be sent to Virology Education.

Liability and Insurance
By registering for the conference participants agree that the organizers do not accept responsibility for medical-, travel- or personal insurance. Participants are advised to take out their own insurance policies.

Media registration
In order to register as a media participant for the Workshop, the conference secretariat needs to receive proof of accreditation. A reduced registration fee may apply for accredited media participants. Please contact the conference secretariat for registration conditions. A final program/abstract book will be provided on-site. The deadline for application is 26 September 2018.

NB Media is restricted to the written press. Recording on film or photo is not allowed. We would like to receive a copy of your workshop report once it is finalized.

Accreditation may take the form of a photocopy of official press credentials or a letter verifying assignment to the Workshop on the stationery of the media organization concerned. Freelance journalists should submit copies of three (3) by-lined articles on HIV Pediatrics in addition to an official letter of assignment. Newsletter writers and editors must submit three (3) issues of their newsletter containing at least one by-lined article on HIV Pediatrics by the applicant. All credentials will be verified by the Organizing Committee of the Workshop.

Media participants may not register online, but are required to send the above-mentioned information to karin@vironet.com.

Sponsored attendance
If you are invited by a pharmaceutical or diagnostic company or if your registration is organized by a travel agency please do not register online or by fax. The sponsoring company will be asked to register you via the Conference Secretariat.

Related meetings & events
For the organization of meetings and events with topics related to this workshop you are requested to contact the secretariat.