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Fees and Conditions

Young Investigators /Academia from Resource Limited Settings (RLS) 
With accepted abstractFree Registration
Young Investigators and academia from RLS without accepted abstract, NGO reps, Government Reps (i.e. NIH, NIAID) & Advocates
Early Fee (payment before/on 15 December 2017)$ 322.50 (50% discount)
Regular Fee (payment before/on 15 March 2018)$ 422.50 (50% discount)
Late Fee (payment before/on 15 May 2018)$ 472.50 (50% discount)
Onsite Fee (payment before/on 16 May 2018)$ 497.50 (50% discount)
Early Fee (payment before/on 15 December 2017)$ 645
Regular Fee (payment before/on 15 March 2018)$ 845
Late Fee (payment before/on 15 May 2018)$ 945
Onsite Fee (payment before/on 16 May 2018)$ 995
Sponsoring Industry
Early Fee (payment before/on 15 December 2017)$ 795
Regular Fee (payment before/on 15 March 2018)$ 945
Late Fee (payment before/on 15 May 2018)$ 1045
Onsite Fee (payment before/on 16 May 2018)$ 1095
Non-Sponsoring Industry
Early Fee (payment before/on 15 December 2017)$ 1195
Regular Fee (payment before/on 15 March 2018)$ 1395
Late Fee (payment before/on 15 May 2018)$ 1495
Onsite Fee (payment before/on 16 May 2018)$ 1545

This registration fee includes:
-  Access to all scientific sessions, including poster area
-  Delegate bag, including abstract book/final program
-  Refreshments during the coffee breaks
-  Lunch on day 2 and 3 of the meeting

Please note:
- No day rate is available.
- Payment can only be made by credit card.

Young Investigators, academia from RLS, NGO reps, etc.
- We are pleased to offer free registration to young investigators and academia from RLS with an accepted abstract 
IMPORTANT: the free registration is offered to the presenting author only. The applicant should:

  • be a Master/PhD/PharmD student; or,
  • have obtained a MD / PhD / PharmD degree in the last five years

An application form needs to be completed by a supervisor and received by the Virology Education secretariat at least 2 weeks prior to the start of the workshop.

Virology Education will contact the young investigator with instructions regarding registration for the workshop once the application has been received.

- a 50% discount on the registration fee is offered to young investigators and academia from RLS without an accepted abstract, NGO reps, etc.
Please contact the Virology Education secretariat for a discount code.

• Please remember that registrations will only be processed if on line payment has been applied OR if we have received your credit card details by fax. Registrations are valid and will be confirmed only after full payment of the registration fee has been received.
• Payment: By credit card only: directly on line or by written authorization (see on line information).

NB: Submission of your registration does not guarantee that your registration has been accepted. Your accepted registration will be confirmed only after full payment of the fee has been received.

More Information will be available shortly.


Cancellation policy
In case of cancellation the following refunds are applicable:
•Cancellation before 15 April 2018: 50% refund, (minus cancellation fee of 40 USD)
•Cancellation on/after 15 April 2018: no refund

Should you be unable to attend the conference, a substitute delegate is always welcome at no extra charge provided that a letter of authorization from the original participant has been received and the Conference Secretariat has been notified of the name of the substitute delegate before 15 May 2018. A statement (email/letter/fax) of your cancellation needs to be sent to Virology Education. Only cancellations in writing will be taken into consideration.

Media registration
In order to register as a media participant for the Workshop, the conference secretariat needs to receive proof of accreditation. There is no registration fee for accredited media participants. Media participants are entitled to admission to all sessions of the workshop. An abstract book will be provided on site. Deadline for application is 1 April 2018.
NB: Media is restricted to the written press. Recording on film or photo is not allowed. We would like to receive a copy of your workshop report once it is finalized.

Accreditation may take the form of a photocopy of official press credentials or a letter verifying assignment to the Workshop on the stationery of the media organization concerned. Freelance journalists should submit copies of three (3) by-lined articles in addition to an official letter of assignment. Newsletter writers and editors must submit three (3) issues of their newsletter containing at least one by-lined article by the applicant. All credentials will be verified by the Organizing Committee of the Workshop. Media participants cannot register on line, but are requested to send the above mentioned information to

Group registration
Groups (4 persons and more) are requested to contact the Virology Education conference secretariat for a Group Registration form.

Related meetings & events
Organizers who wish to organize a  meeting or events with related topics during this  workshop should contact the organizing secretariat. 

This workshop is intended for educational purposes only and aims to offer participants the opportunity to share information. The Organizing Secretariat of this workshop, Virology Education, cannot accept any liability for the scientific content of the sessions or for any claims which may result from the use of information or publications from this workshop. Virology Education disclaims all liability for injuries or losses of whatever nature incurred by individuals attending the workshop. In case of cancellation of the meeting due to unforeseen circumstances, Virology Education cannot be held responsible for expenses made for travel, accommodation, visum applications, etc.