Registration

Registration

Online registration will be possible from 24 March 2010   Fees and Conditions: 

Registration Fee for PhD students /Academia from resource Limited Settings 
– WITH ACCEPTED ABSTRACT                                   Free Registration  

Registration Fee for PhD students /Academia from resource Limited Settings
– WITHOUT ABSTRACT                                                          
Early Fee (payment before/on 7 May)                                         €  95
Regular Fee (payment before/on 4 June)                                     € 145
Late Fee (payment before/on 2 July and on 16-17 July)                € 195

Registration Fee for ACADEMIA                                               
Early Fee (payment before/on 7 May)                                         € 145
Regular Fee (payment before/on 4 June)                                     € 245
Late Fee (payment before/on 2 July and on 16-17 July)                € 345

Registration Fee for SPONSORING INDUSTRY  
Early Fee (payment before/on 7 May)                                         € 295
Regular Fee (payment before/on 4 June)                                     € 395
Late Fee (payment before/on 2 July)                                           € 495
On-site Fee (on 16 and 17 July)                                                  € 595

Registration Fee for NON-SPONSORING INDUSTRY     
Early Fee (payment before/on 7 May)                                         € 495
Regular Fee (payment before/on 4 June)                                     € 595
Late Fee (payment before/on 2 July)                                           € 695
On-site Fee (on 16 and 17 July)                                                 € 795  

This registration fee includes:
-  Access to all scientific sessions, including poster area 
-  Delegate bag, including abstract book/final program  
-  Welcome drinks -  Refreshments during the breaks 
-  Lunch during the program  
-  Dinner on Friday 16 July 2010 provided pre-registration and payment of the nominal contribution of € 35 have been received. 

Please note:
- After 2 July, only onsite registration is possible (17-18 July).
- No day rate is available.
- Payment can only be made by credit card.

Accommodation  
Registration fees do not include accommodation. The conference will be held prior to the IAS at the Savoyen Hotel, Vienna. We suggest extending your hotel reservation via the IAS website. http://www.aids2010.org/Default.aspx?pageId=165

Important 
 - We would like to strongly suggest that you register early to ensure your registration, as registration will close when the capacity of the venue is reached.
 -Please remember that registration will be limited to researchers, clinicians and others actively participating as investigators in the field, with preference accorded to researchers and clinicians with a doctorate or other professional degree.
- Submission of your online registration does not guarantee that your registration has been accepted. Your registration is final when full prepayment has been received and a confirmation of your registration has been sent  

Payment
By credit card only: online or by written authorization (see online registration).

Cancellation policy
In case of cancellation the following refunds are applicable: 

Cancellation before 4 June 2010: 50% refund (minus an administration fee of € 35)Cancellation on/after 4 June 2010: sorry, no refund 

Should you be unable to attend the conference, a substitute delegate is always welcome at no extra charge provided that a letter of authorization from the original participant has been received and the Conference Secretariat has been notified of the name of the substitute delegate before 2 July 2010. A statement (email/letter/fax) of cancellation must be sent to Virology Education. 

Liability and Insurance
By registering for the conference participants agree that the organisers do not accept responsibility for medical-, travel- or personal insurance. Participants are advised to take out their own insurance policies. 

Media registration
In order to register as a media participant for the Workshop, the conference secretariat needs to receive proof of accreditation. A reduced registration fee may apply for accredited media participants. Please contact the conference secretariat for registration conditions. A final program/abstract book will be provided on-site. Deadline for application is 14 May 2010.

NB: Media is restricted to the written press. Recording on film or photo is not allowed. We would like to receive a copy of your workshop report once it is finalized.    

Accreditation may take the form of a photocopy of official press credentials or a letter verifying assignment to the Workshop on the stationary of the media organization concerned. Freelance journalists should submit copies of three (3) by-lined articles on Clinical Pharmacology of HIV Therapy in addition to an official letter of assignment. Newsletter writers and editors must submit three (3) issues of their newsletter containing at least one by-lined article on Clinical Pharmacology of HIV Therapy by the applicant. All credentials will be verified by the Organizing Committee of the Workshop. 

Media participants may not register online, but are requested to send the above-mentioned information to info@virology-education.com. 

PhD Students & Academia from resource Limited Settings
 A limited number of free registrations are available for PhD Students and Academia from resource limited Settings. To become eligible for a free registration a plausible abstract must be submitted. Please follow the regular abstract submission procedure and send an e-mail to info@virology-education.com indicating you are a PhD student or delegate from a resource poor country wishing to apply for a free registration for the 2nd International Workshop on HIV Pediatrics, together with your abstract title.  

Sponsored attendance
If you are invited by a pharmaceutical or diagnostic company or if your registration is organized by a travel agency please do not register online or by fax. The sponsoring company will be asked to register you via the Conference Secretariat. 

Related meetings & events
For the organization of meetings and events with topics related to this workshop you are requested to contact the secretariat. 

Virology Education B.V.
Biltstraat 106
3572 BJ Utrecht
The Netherlands
P: +31 (0)30 230 7140
F: +31 (0)30 230 7148
E: info@virology-education.com  
Chamber of Commerce Utrecht, nr 30171841 – VAT Number NL809658380B01