Registration

General Registration Information
Registration is limited to researchers, clinicians and others actively participating as investigators in the field of HIV research, with preference accorded to doctoral and professional degree level researchers and clinicians. Registration fees may be paid by credit card, or in special cases by bank transfer, either through an online-secured internet connection or through authorization by fax.

Attention: total payment must be received within 2 weeks of receipt of the registration form. After 17 April 2011 payment can only be made by credit card. Registrations are valid only after receipt of payment, at which time the conference secretariat will send a confirmation of your registration/payment. Registrations will be cancelled without further notice if payment or credit card data has not been received within 2 weeks of submission of registration data. If, despite cancellation, you still wish to attend the meeting a new registration is required at the conditions and rates of that moment.

Important
- We would like to strongly suggest that you register early to ensure your registration and hotel accommodation, as registration will close when the capacity of the venue is reached.

Fees and Conditions
Registration fee does not include accommodation (accommodation fees are listed on another table below). The registration fee that is current at the moment that the registration form (including credit card details) is received will apply. In case of payment by bank transfer: total payment must be received within 2 weeks of receipt of registration form and within the deadline of the registration period.

PhD Students & delegates from resource poor countries
A limited number of free registrations are available for PhD Students and abstract submitters from resource poor countries. To become eligible for a free registration an abstract must have been submitted and accepted for presentation. 
Please follow the regular abstract submission procedure and send an email to info@virology-education.com indicating you are a PhD student or delegate from a resource poor country wishing to apply for a free registration for the 5th  Annual INTEREST Workshop -International Workshop on HIV Treatment, Pathogenesis and Prevention Research in Resource-Limited Settings, together with your abstract title.

Payment
Payment by credit card is strongly encouraged. In special cases, bank transfer may be allowed. PLEASE NOTE: Submission of your registration does not guarantee that your registration has been accepted. Your registration is final when full prepayment has been received and a confirmation of your registration has been sent by the conference secretariat.

Cancellation policy
In case of cancellation the following refunds are applicable:
Cancellation before 1 April, 2011: 50% refund (minus an administration fee of € 35)
Cancellation on/after 1 April, 2011: no refund

Should you be unable to attend the conference, a substitute delegate is always welcome at no extra charge provided that a letter of authorization from the original participant has been received and the Conference Secretariat has been notified of the name of the substitute delegate before 24 April 2011. A statement (email/letter/fax) of your cancellation must be sent to Virology Education.

Group Registration
Groups are requested to use the group registration form instead of the online registration method. To download, please click on the link below entitled Group Registration Form.

Media registration
In order to register as a media participant for the Workshop, the conference secretariat needs to receive proof of accreditation. A reduced registration fee may apply for accredited media participants. Please contact the conference secretariat for registration conditions. An abstract book will be provided on site. Deadline for application is 24 April 2011.
 
NB: Media is restricted to the written press. Recording on film or photo is not allowed. We would like to receive a copy of your workshop report once it is finalized.   
   
Accreditation may take the form of a photocopy of official press credentials or a letter verifying assignment to the Workshop on the stationary of the media organization concerned. Freelance journalists should submit copies of three (3) by-lined articles on HIV/AIDS in Resource-Poor Settings in addition to an official letter of assignment. Newsletter writers and editors must submit three (3) issues of their newsletter containing at least one by-lined article on HIV/AIDS in Resource-Poor Settings by the applicant. All credentials will be verified by the Organizing Committee of the Workshop.
 
Media participants should not register online, but are requested to send the above-mentioned information to info@virology-education.com.

Sponsored attendance
If you are invited by a pharmaceutical or diagnostic company or if your registration is organized by a travel agency please do not register online or by fax. The sponsoring company will be asked to register you via the Conference Secretariat.

Related meetings & events
For the organization of meetings and events with topics related to this workshop you are requested to contact the secretariat.

Virology Education B.V.
Biltstraat 106
3572 BJ Utrecht
The Netherlands
P: +31 (0)30 230 7140
F: +31 (0)30 230 7148
E: info@virology-education.com

Chamber of Commerce Utrecht, nr 30171841 – VAT number  NL809658380B01