General Information
Abstract submission
Abstracts may be submitted until 31 August 2010. Please go to the Abstract Submission page for information about abstract submission.
Accommodation
Accommodation is not included in the registration. However, accommodation at special conference rates can be booked through the registration page on this website.
Badges
All participants (and accompanying persons during the social events) are kindly requested to wear the badge at all times during the conference.
Certificate of Attendance
Information will follow shorly
Climate
At the beginning of October the daytime temperature in Baltimore is around 15°C / 59°F.
Conference Language
The official conference language will be English.
Simultaneous translation will not be provided.
Disclaimer
This workshop is intended for educational purposes only and aims to offer participants the opportunity to share information. The Organising Secretariat of this workshop, Virology Education, cannot accept any liability for the scientific content of the sessions or for any claims which may result from the use of information or publications from this workshop.
Virology Education disclaims all liability for injuries or losses of whatever nature incurred by individuals attending the workshop.
Electrical power
USA uses 110 V / 60 Hz electric power. Standard electic plugs have two flat blades. Visitors using other types of plugs must bring an adaptor and/or a voltage converter.
Information on Baltimore
For more extensive general information on Baltimore, please refer to the official visitors' website.
Invitation letters
Official letters of invitation, designed to help overcome administrative difficulties in certain countries will be sent on request. They will be extended only to researchers and clinicians actively participating as investigators in the field of HIV and Aging, with preference accorded to doctoral and professional degree level researchers and clinicians. The letters do not represent a commitment on the part of the organisation to provide any financial assistance. Delegates who wish to apply for an invitation letter should indicate so in the Remarks-section of the registration form. Letters of invitation can only be sent after payment has been received and confirmed by the credit card company.
Liability and Insurance
By registering for the conference, participants agree that the organisers do not accept responsibility for medical-, travel- or personal insurance. Participants are advised to take out their own insurance policies.
Local Time
Current time zone offset: UTC/GMT + 7 hours
Meeting Venue
InterContinental Harbor Court Baltimore Hotel
550 Light Street
Baltimore, MD 21202
USA
Tel: +1-410-234-0550
Fax: +1-410-659-5925
Organizing Secretariat
Virology Education B.V.
Biltstraat 106
35872 BJ Utrecht
P: +31 30 230 7140
F: +31 30 230 7148
E: info@virology-education.com
Payment of on-line registration
The registration fee of individual participants can be paid only by credit card. Your registration will be processed and confirmed after receipt of payment. Payment can be processed either on line or by fax authorisation. The registration fee is valid on the day of receipt of credit card details. If your payment or credit card information has not been received within 2 weeks of the on line registration your registration will be cancelled without further notice.
Photographs, audio and video recording
We do not permit recordings of official meeting sessions either via photograph or other audio/video recording devices. Only the official medical writer appointed by the organisation may make recordings.
All presentations will be posted on our website www.HIVpresentation.com as soon as possible after the conference, provided the speaker has given permission to do so.
Program schedule
The conference will start on Monday 4 October 2010 and will finish on Tuesday 5 October 2010.
Registration fee, criteria and cancellation conditions
Registration for the conference will be possible from 15 May until 15 September 2010. Individuals hoping to register after that date will only be able to do so on site (4 and 5 October 2010). For further information, fees and online registration please go to the registration page of this workshop.
Related meetings & events
For the organisation of meetings and events with topics related to this workshop we kindly request you to contact the secretariat (contact information provided below).
Scholarships
A limited number of free slots will be awarded to (young) researchers and clinicians working in the field who, without financial support, would be unable to participate in the conference. More information can be found on the registration page.
Social Events
Workshop dinner on Monday, 4 October, will be held at the historical George Peabody Library
Participation is only possible after registration and appropriate payment has been received. On site registration for the social event is not possible.
Sponsors
Our programs are being made possible by the financial support from the pharmaceutical and diagnostic industry.
Interested parties are kindly requested to contact Mrs Alice Posthumus-Plantinga at alice.posthumus-plantinga@vironet.com
How to get to Baltimore
From Baltimore Washington International Airport (20 mins)
From Dulles International Airport (1hour)
From Philadelphia International Airport (1,5 hours)
Conference Secretariat
Virology Education B.V.
Biltstraat 106
3572 BJ Utrecht
The Netherlands
P: +31 (0)30 230 7140
F: +31 (0)30 230 7148
E: info@virology-education.com
Chamber of Commerce Utrecht, nr 30171841 - VAT Number NL809658380B01
