General Information
We trust that the following information (in alphabetical order) will assist you in organizing your registration and stay in Washington DC.
Abstract submission
Abstracts may be submitted until 11 May 2012. Please go to the Abstract Submission page for more information.
Badge
All participants (and accompanying persons during the social events) are kindly requested to wear their badge at all times during the conference.
Bank and Currency
The official currency of the USA is the Dollar. ATMs are widely available. Credit cards generally accepted.
Certificate of Attendance
A certificate of attendance can be picked up at the conference secretariat on Saturday 21 July.
Climate
The daytime temperature in Washington DC in July is around 26°C / 79°F.
Conference Language
The official conference language will be English.
Simultaneous translation will not be provided.
Disclaimer
This workshop is intended for educational purposes only and aims to offer participants the opportunity to share information. The Organising Secretariat of this workshop, Virology Education, cannot accept any liability for the scientific content of the sessions or for any claims which may result from the use of information or publications from this workshop.
Virology Education disclaims all liability for injuries or losses of whatever nature incurred by individuals attending the workshop.
Electrical Power
Washington, like the rest of the continental US, uses 110 V/60 cycle electric power with two flat-blade plugs. More modern receptacles have an additional round grounding pin and remain compatible with the two flat-blade plugs. Visitors using foreign appliances with incompatible plugs or electrical needs must bring an adaptor and/or a voltage converter.
Information on Washington DC
For information on Washington DC please refer to the official tourism website of Washington: http://washington.org
Invitation letters
An official letter of invitation, designed to help overcome administrative difficulties in certain countries can be found to the right of your screen. This letter does not represent a commitment on the part of the organization to provide any financial assistance. The organizing secretariat is unable to provide more extensive invitation letters.
Liability and Insurance
By registering for the conference, participants agree that the organisers do not accept responsibility for medical-, travel- or personal insurance. Participants are advised to take out their own insurance policies.
Meeting Venue
The workshop will be held at L'Enfant Plaza Hotel.
Address:
480 L'Enfant Plaza,
SW, Washington, D.C. 20024
Main: +1 202.484.1000 / Hotel Fax: +1 202.646.4456
Website
Organizing Secretariat
Virology Education B.V.
Biltstraat 106
35872 BJ Utrecht
P: +31 30 230 7140
F: +31 30 230 7148
E: info@virology-education.com
Payment of on-line registration
The registration fee of individual participants can be paid only by credit card. Your registration will be processed and confirmed after receipt of payment. Payment can be processed either on line or by fax authorisation. The registration fee is valid on the day of receipt of credit card details. Your registration will be cancelled without further notice if your payment or credit card information has not been received within 2 weeks of the on line registration.
Photographs, audio and video recording
We do not permit recordings of official meeting sessions either via photograph or other audio/video recording devices. Only the official medical writer appointed by the organisation is allowed to record.
All presentations will be posted on our website as soon as possible after the conclusion of conference, provided the speaker has given permission to do so.
Program schedule
The conference will start in the early morning of Friday 20 July 2012 and will finish around 5pm on Saturday 21 July 2012.
Registration fee, criteria and cancellation conditions
Online registration for the conference will be possible from until 8 July 2012. Individuals hoping to register after that date will only be able to do so on site (20, 21 July). For further information on fees, online registration and cancellation please go to the registration page of this workshop.
Related meetings & events
For the organisation of meetings and events with topics related to this workshop we kindly request you to contact the secretariat (contact information provided below).
Scholarships
A limited number of scholarships will be awarded to (young) researchers and clinicians working in the field who, without financial support, would be unable to participate in the conference. More information can be found on the registration page.
Sponsors
Our programs are being made possible by the financial support of the pharmaceutical industry.
Interested parties are kindly requested to contact Mrs Alice Posthumus-Plantinga at alice.posthumus-plantinga@vironet.com
