Our vacancies

MEDICAL MANAGER (FULL-TIME)

With a growing number of projects and colleagues, we are looking for a Medical Manager to join the scientific team at Virology Education. The Medical Manager is responsible for optimizing learning outcomes by developing state-of-the-art scientific and medical programs.

Your main tasks and responsibilities will be:

  • Developing and executing needs assessments
  • Content development, compiling conference and course programs and commissioning faculty
  • Medical writing including program descriptions, meeting & learning objectives, and meeting reports, and summaries.
  • Editorial management of program content for promotional purposes
  • Development of educational materials
  • Screen & search for scientific content and educational needs to identify new opportunities
  • Establish and maintain good working relations with all stakeholders and ensure that everyone is kept fully informed throughout our projects
  • Actively explore how to improve processes and programs to generate increased attendance
  • Collaborate with the Scientific Director on optimal execution of all content-related aspects
  • Identify and implement improvements for internal processes
  • Guarantee independent and objective program content
  • Fully manage, understand, and adhere to accreditation policies and guidelines, and ensure knowledge is applied to projects during the planning, execution, and communication phases

Knowledge, skills, and experience:

  • Medical Doctor (MD) or Scientific Doctor (PhD), preferably in Infectious Diseases or related areas
  • Several years of experience in medical education is a huge plus
  • Excellent written and verbal communication skills
  • Excellent command of English
  • Excellent IT skills
  • Ability to prioritize tasks and activities to deliver within agreed deadlines

Personality:

  • Must be a true people manager
  • Pro-active attitude (no 9 to 5 mentality) with a hands-on approach
  • High level of personal accountability
  • A positive, friendly personality with a good sense of humor
  • Must be a Dutch resident

Experience:

  • Medical education: 2 years (Preferred)

Language:

  • English (Required)

If you are interested in this position, please send your CV and Motivation Letter to jobs@vironet.com
Please include the job title in the subject line of your application.


 

LIVESTREAMING TECHNICIAN (FULL- OR PART-TIME)

With a growing number of online projects, we are looking for someone to join our team as a Livestreaming Technician. In this position, you will be responsible for the technical aspects of several programs, supported by the project and communications teams.

Your main tasks and responsibilities will be:

Running virtual events on the backend using vMix switching software. You will be coordinating with project managers on how events look and what is possible within the system.

Running online events through vMix, including but not limited to:

  • Setting up and switching between different feeds
  • Setting up and using speaker titles
  • Possible integration with social media
  • Managing speakers on video call
  • Checking audio feeds
  • Able to set up livestreams / Zoom webinars as preparation
  • Managing audiovisuals for live and online educational activities. This includes keeping inventory of AV / recording-related materials.
  • Capable of setting up and running a backup-stream in case the main one fails.
  • Ensuring recordings are made of the events and that these are stored properly
  • Helping with the recording of presentations ahead of time and editing them where necessary.

Knowledge, Skills, and Experience

Demonstrated knowledge of:

  • vMix or other encoder software (e.g. OBS Studio)
  • Good general IT, Windows, and other computer-related skills are a plus.
  • Knowledge of video editing software such as Adobe Premiere is a plus
  • Work well under pressure and ability to troubleshoot under these conditions
  • General willingness to learn new skills
  • Professional appearance and outstanding work ethic
  • Readiness to work as a team and liaise with colleagues
  • Academic thinking and working level
  • Excellent organizational skills
  • Excellent command of English (both verbal and in writing)
  • Excellent communicator
  • Flexible work schedule

Personality

  • Positive, optimistic, and a good sense of humor
  • Ambitious, energetic, and always willing to contribute
  • Strong sense of ownership and responsibility
  • Performs well under pressure
  • Excellent work ethic (no 9-5 mentality)
  • Honest and reliable
  • Creative and solutions-oriented
  • Commitment to delivering top quality work

Language

  • English (Required)
  • Additional languages such as French, Spanish, and Portuguese are a plus
  • Must be a Dutch resident

If you are interested in this position, please send your CV and Motivation Letter to jobs@vironet.com
Please include the job title in the subject line of your application.


 

PROJECT COORDINATOR (FULL- OR PART-TIME)

Virology Education is looking for a Project Coordinator to join our team. You and your team members will manage our portfolio of international medical education programs in various formats including face-to-face, hybrid, virtual, and online education initiatives. You will work on a variety of projects by coordinating internally with the scientific and communication departments and externally with our participants and stakeholders.

Your main tasks and responsibilities will be:

  • Participant management including handling registrations, invoicing, and general correspondence
  • Faculty management including contract management, logistical arrangements, and professional correspondence.
  • Travel and accommodation arrangements for faculty, staff, and scholarship recipients
  • Website and program management using various programs such as WordPress/Drupal, EventsAIR, and HubSpot.
  • Support with data analysis for interim and final project reporting
  • Design and development of conference and promotional materials including (digital) flyers, social media, and invitations using Adobe programs.
  • Support with fundraising activities
  • Administrative tasks for day-to-day project management
  • Onsite project management and preparation including venue negotiations, F&B management, and AV arrangements
  • Online project management including customer support for livestreams, troubleshooting, and building and managing interactive sites

Knowledge, skills, and experience:

  • Master’s degree or equivalent work experience
  • Academic thinking and working level
  • Excellent organizational skills
  • Experience in conference management is preferred, in medical education is a plus
  • Business acumen and commercially aware
  • Near-native or native command of English (both verbal and in writing)
  • Excellent command of French or Portuguese (both verbal and in writing) is a plus
  • Excellent communicator and strong in stakeholder management
  • Flexible; being able to switch between helicopter view and critical details
  • Quantitative skills, capable of working with financial data
  • Solid IT skills including Microsoft Office, WordPress or other CMS, and Adobe InDesign are a huge plus
  • Willingness to perform various common tasks and learn new skills
  • Professional appearance and outstanding work ethic
  • Readiness to work as a team and liaise with colleagues

Personality:

  • Positive, optimistic, and a good sense of humor
  • Ambitious, energetic, and always willing to contribute
  • Strong sense of ownership and responsibility
  • Performs well under pressure
  • Excellent work ethic (no 9-5 mentality)
  • Honest and reliable
  • Creative and solutions-oriented
  • Must be a Dutch resident

Language:

  • English (Required)
  • Portuguese (Preferred but not required)
  • French (Preferred but not required)
  • Dutch (Preferred but not required)

If you are interested in this position, please send your CV and Motivation Letter to jobs@vironet.com
Please include the job title in the subject line of your application.


 

IT SUPPORT (FULL-TIME)

Virology Education is looking for an enthusiastic new colleague for IT support and general program technical assistance to manage our portfolio of international medical education programs, including face-to-face, hybrid, virtual, and online educational initiatives

Your main tasks and responsibilities will be:

Technical support with Microsoft Office Suite, Adobe programs, and website backends such as WordPress and Drupal. You will be co-responsible for the maintenance and performance of these essential programs on a day-to-day basis

  • Assistance and management of programs such as EventsAIR and HubSpot
  • Managing audiovisuals for live and online educational activities. This includes keeping inventory of AV / recording-related materials.
  • Assistance to colleagues with materials in the preparation and execution of our educational activities using the above-mentioned programs.
  • IT-related customer service through email (registration problems, email)
  • Assisting the finance department (creating and checking exports/reports and assisting with invoice management)
  • Webserver management (uploading of materials, checking links, cleanup of old/out-of-date materials)
  • General email inbox management (either forwarding to the relevant department or if possible, assisting yourself, SPAM-management)
  • Backup management
  • Update management (External/Cloud)

Knowledge, skills, and experience:

  • Demonstrated knowledge of:
      • Microsoft Office Suite (In particular: Excel, PowerPoint, Outlook)
      • How to troubleshoot Windows 10
      • Adobe programs (in particular: InDesign, Premiere Pro, Captivate)
  • General administration skills (working with remote desktop programs like Central)
  • Experience on website backends (WordPress/Drupal)
  • Experience (or ability to learn) to help with programs such as EventsAIR and HubSpot.
  • Experience with professional video editing is a huge plus
  • General willingness to learn new skills
  • Professional appearance and outstanding work ethic
  • Readiness to work as a team and liaise with colleagues
  • Academic thinking and working level
  • Excellent organizational skills
  • Near-native command of English (both verbal and in writing)
  • Excellent communicator
  • Flexible work schedule

Personality:

  • Positive, optimistic, and a good sense of humor
  • Ambitious, energetic, and always willing to contribute
  • Strong sense of ownership and responsibility
  • Performs well under pressure
  • Excellent work ethic (no 9-5 mentality)
  • Honest and reliable
  • Creative and solutions-oriented
  • Must be a Dutch resident

Language

  • English (Required)
  • Dutch (Preferred but not required)

If you are interested in this position, please send your CV and Motivation Letter to jobs@vironet.com Please include the job title in the subject line of your application. 


MARKETING AND COMMUNICATIONS INTERNSHIP ( 30 - 40 HOURS PER WEEK )

Virology Education is looking for a Marketing and Communications intern to join our international team!

During your internship, you will be part of the Marketing and Communications team, and get acquainted with all aspects of our daily work. You will work closely with the Digital Marketing Manager on Social Media Marketing, Email Marketing, Marketing Automation, and the Web Development of our new website. You will have the opportunity to work with a mix of very driven and enthusiastic designers, project managers, project coordinators, scientific managers, and experienced professionals. Our core focus is to enhance the way you work, improve your skillset, and help you become more valuable for your next career move.

Your main tasks and responsibilities will be:

  • Update and improve the company website with the support of the marketing & communications team
  • Support the Marketing & Communications team with social media campaigns
  • Support the Marketing & Communications team with digital marketing analytics
  • Help develop, implement, track, and update the overall marketing and communications strategy
  • Learn and implement a lead generation process for the targeted market

Requirement

  • Fluency in English, proficient copywriting (in English) skill is preferred
  • Excellent interpersonal skills
  • Proactive and willing to learn, responsible and committed
  • Strong attention to detail, organized, and able to independently set milestones and meet deadlines
  • Preferably final year HBO student in the Marketing & Communication or Communication & Journalism sector, basic ICT skills is preferred.
  • Available for 30 – 40 hours a week, the internship has a duration of 6-8 months
  • Start ASAP

What do we offer 

  • During the internship period, you will be able to master the following software programs:

Drupal CMS
CRM software
Data Analytics tool
Social Media Management tool
Digital advertising tool
Marketing Automation System
Learning management system: Adobe Captivate Prime, Adobe Captivate
Adobe Creative Cloud: InDesign, Photoshop, Premiere, After effects
Microsoft Office

  • Professional guidance on the job
  • A dynamic, informal and engaging work environment in the heart of Utrecht
  • Compensation for your internship
  • Lots of space for your bright ideas
  • Opportunity to work on your assignment or research
  • Potential to join our team after finishing your study

We'd love you to join us in this journey!

Send your CV and Motivation Letter to Shunyao.Yu@vironet.com.


 

 

VIDEO EDITOR (FULL-TIME) CLOSED

Virology Education is looking for a full-time video editor to help us bring a professional look and feel to our portfolio of international medical education programs, including face-to-face, hybrid, virtual, and online educational initiatives

Your main tasks and responsibilities will be:

  • Professional development and production of our video content which includes online educational videos, conference recordings, and promotional videos. You will work with the communications and scientific departments to bring a clear vision to our educational program materials. This includes:
    • Developing and cutting video footage from meetings into educational segments
    • Editing interviews and presentations for online education and virtual conferences
    • Using existing material alongside new footage to create promotional videos and content
    • Developing a creative but professional vision to keep our learners engaged with our educational video materials
    • Assisting where needed to keep these materials organized, and working with other team members to work materials into our website, social media, online learning platforms, and more
  • Assistance with photo editing in association with video promotion and editing using Adobe programs.
  • Working alongside the Communications Department to conceptualize and create original and scholastic promotional materials.

Knowledge, skills, and experience:

  • Demonstrated ability to develop high-quality and professional video content for educational purposes.
  • Ability to tell a story and create an engaging experience for our learners and viewers
  • Highly efficient and able to work under time constraints, with exceptional multi-tasking skills.
  • Experience with all digital media formats
  • General willingness to learn new skills
  • Professional appearance and outstanding work ethic
  • Readiness to work as a team and liaise with colleagues
  • Academic thinking and working level
  • Excellent organizational skills
  • Near-native command of English (both verbal and in writing)
  • Excellent communicator
  • Flexible work schedule

Personality:

  • Positive, optimistic, and a good sense of humor
  • Ambitious, energetic, and always willing to contribute
  • Strong sense of ownership and responsibility
  • Performs well under pressure
  • Excellent work ethic (no 9-5 mentality)
  • Honest and reliable
  • Creative and solutions-oriented
  • Must be a Dutch resident

Language

  • English (Required)
  • Dutch (Preferred but not required)

If you are interested in this position, please send your CV, your portfolio (a link or other), and Motivation Letter to jobs@vironet.com

Please include the job title in the subject line of your application.


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