Fees and Conditions


Early Fee (payment before/on 6 November 2019)

$ 545.00


Full Fee (payment before/on 6 January 2020)

$ 745.00


Late Fee (payment before/on 5 March 2020)

$ 845.00


Onsite Fee (Payment from 6 March 2020)

$ 895.00


Early Fee (payment before/on 6 November 2019)

$ 272.50


Full Fee (payment before/on 6 January 2020)

$ 372.50


Late Fee (payment before/on 5 March 2020)

$ 422.50


Onsite Fee (Payment from 6 March 2020)

$ 447.50


Early Fee (payment before/on 6 November 2019)

$ 1045.00


Full Fee (payment before/on 6 January 2020)

$ 1245.00


Late Fee (payment before/on 5 March 2020)

$ 1345.00


Onsite Fee (Payment from 6 March 2020)

$ 1395.00


Young Investigators / Academia and IAS Members from Resource-Limited Settings (RLS) WITH accepted abstract

Free Registration


Young Investigators / Academia and IAS Members from Resource-Limited Settings (RLS) WITHOUT accepted abstract

50% Off Current Academia Fee


NGO Representatives / Government Representatives (i.e. NIH, NIAID, etc.) / Advocates

50% Off Current Academia Fee


Members / Employees of Endorsers / Sponsors

25% Off Current Academia Fee


Endorsers / Sponsors

Contact Secretariat


If eligible for a discount, please contact the conference secretariat for the special registration code at

*Countries included in the low-income and lower-middle-income economies list of the World Bank Classification


  • We strongly advise that you register early to ensure your registration, as registration will close when the capacity of the venue is reached.
  • Submission of your online registration does not guarantee that your registration has been accepted. Your registration is final when full prepayment has been received and a confirmation of your registration has been sent.

Registration Fee Includes

  • Access to all scientific sessions, including poster area
  • Conference pack, including abstract book and program
  • Refreshments during the coffee breaks
  • Buffet lunch on both meeting days


  • No day rate is available
  • Payment can only be made by credit card.
  • Virology Education reserves the right to cancel improper registrations. Claims for a refund will not be honored.

Group Registration

For registration of groups larger than 5 persons, please contact the Conference Secretariat.

Young Investigators / Academia and IAS Members from Resource-Limited Settings (RLS)

We are pleased to offer free registration to young investigators and academia from low-income and lower-middle-income countries with an accepted abstract and a 50% discount on the registration fee without an accepted abstract. 

IMPORTANT: Free registration is offered to the presenting author only.

To be eligible as a young investigator, one should be 35 years of age or younger and either be a current Master/PhD student or have obtained a MD/PharmD/PhD degree in the last five years. An application form needs to be completed by a supervisor and received by the Virology Education secretariat at least two weeks prior to the start of the workshop. Virology Education will contact the young investigator with instructions regarding the registration procedure.

Sponsored Attendance

If you are invited by a pharmaceutical or diagnostic company or if your registration is organized by a travel agency, please do not register online or by fax. The sponsoring company will be asked to register you via the conference secretariat.


By credit card only: online or by written authorization (see online registration).

Cancellation Policy

In case of cancellation, the following refunds are applicable:

  • Cancellation before/on 1 January 2020: 50% refund (minus an administration fee of $40)
  • Cancellation after 1 January 2020: Unfortunately, no refund will be given

If you are unable to attend the conference, a substitute delegate is always welcome at no extra charge, provided that a letter of authorization from the original participant has been received and the conference secretariat has been notified of the name of the substitute delegate before 28 February 2020. A statement (email/letter/fax) of cancellation must be sent to Virology Education.

Liability and Insurance

By registering for the conference, participants agree that the organizers do not accept responsibility for medical, travel, or personal insurance. Participants are advised to take out their own insurance policies.

Media Registration

In order to register as a media participant for the workshop, the conference secretariat needs to receive proof of accreditation. A reduced registration fee may apply for accredited media participants. Please contact the conference secretariat for registration conditions. A program/abstract book will be provided on site. The deadline for application is 28 February 2020.

Accreditation may take the form of a photocopy of official press credentials or a letter verifying assignment to the workshop on the stationary of the media organization concerned. Freelance journalists should submit copies of three bylined articles on HIV in addition to an official letter of assignment. Newsletter writers and editors must submit three issues of their newsletter containing at least one bylined article by the applicant. All credentials will be verified by the Organizing Committee of the workshop.

Media participants may not register online, but are requested to send the above-mentioned information to .

Important: Media is restricted to the written press. Recording on film or photo is not allowed. Virology Education will request a copy of the written piece once it is finalized. Media representatives must also agree to abide by the 2019 embargo policy.

Related Meetings and Events

For the organization of meetings and events with topics related to this workshop, you are requested to contact the conference secretariat:

Virology Education
Biltstraat 106 
3572 BJ Utrecht 
The Netherlands 
P: +31 (0)30 230 7140 
F: +31 (0)30 230 7148 

Chamber of Commerce Utrecht, nr 30171841 – VAT Number NL809658380B01


This workshop is intended for educational purposes only and aims to offer participants the opportunity to share information. The organizing secretariat of this workshop, Virology Education, cannot accept any liability for the scientific content of the sessions or for any claims which may result from the use of information or publications from this workshop. Virology Education disclaims all liability for injuries or losses of whatever nature incurred by individuals attending the workshop. In case of cancellation of the meeting due to unforeseen circumstances, Virology Education cannot be held responsible for expenses made for travel, accommodation, visum applications, etc.