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Fees and Conditions

Young Investigators /Academia from Resource Limited Settings (RLS) 
With accepted abstractFree Registration
Young Investigators and academia from RLS without accepted abstract, NGO reps, Government Reps (i.e. NIH, NIAID) & Advocates
50% discount on current academic rate. Please contact the workshop secretariat for a code
Early Fee (payment before/on 14 November 2018) 595
Regular Fee (payment before/on 29 March 2019) 695
Late Fee (payment before/on 13 May 2019) 795
Onsite Fee (payment on/after 14 May 2019) 895
Early Fee (payment before/on 14 November 2018) 1145
Regular Fee (payment before/on 29 March 2019) 1245
Late Fee (payment before/on 13 May 2019) 1345
Onsite Fee (payment on/after 14 May 2019) 1445

If your company is a confirmed sponsor of this event, you may be entitled to a discount on the Industry Fee. Please contact us for more information.

This registration fee includes:
-  Access to all scientific sessions, including poster area
-  Delegate bag
-  Program Book
-  Refreshments during the coffee breaks
-  Welcome Reception
-  Lunch on Day 2 & 3

Please note:
- There is no day rate available.
- Payment can only be made by credit card.

Young Investigators, academia from RLS, NGO reps, etc.
- We are pleased to offer free registration to young investigators and academia from RLS with an accepted abstract 

IMPORTANT: the free registration is offered to the presenting author only. To be eligible for the Young Investigator's fee waiver, one should be 35 years of age or younger and either be a current Master/PhD student or have obtained a MD/PharmD/PhD degree in the last five years

An application form needs to be completed by a supervisor and received by the Virology Education secretariat at least 2 weeks prior to the start of the workshop.

Virology Education will contact the young investigator with instructions regarding registration for the workshop once the application has been received.

- a 50% discount on the registration fee is offered to young investigators and academia from RLS without an accepted abstract, NGO reps, etc.
Please contact the Virology Education secretariat for a discount code.

• Please remember that registrations will only be processed if on line payment has been applied OR if we have received your credit card details by fax. Registrations are valid and will be confirmed only after full payment of the registration fee has been received.
• Payment: By credit card only: directly on line or by written authorization (see on line information).

NB: Submission of your registration does not guarantee that your registration has been accepted. Your accepted registration will be confirmed only after full payment of the fee has been received.

Workshop Dinner
Date: 15 May at 19:00 
Cost: 60 EUR
Location: T.B.A.
You can purchase the workshop dinner ticket during your registration. If you have already registered, but not able to log into your account and need assistance with adding a dinner ticket, please contact Nicole Parise at 

Beach Hotel 
(Next to Hotel van Oranje)
Kon. Wilhelmina Boulevard 31 
2202GW Noordwijk
The Netherlands

Room reservations at the hotel at the group rate can be made during registration, or by contacting the conference manager at  

Cancellation policy
In case of cancellation the following refunds are applicable:
•Cancellation before 10 April 2019: 50% refund, (minus cancellation fee of 40 EUR)
•Cancellation on/after 10 April 2019: no refund

Should you be unable to attend the conference, a substitute delegate is always welcome at no extra charge provided that a letter of authorization from the original participant has been received and the Conference Secretariat has been notified of the name of the substitute delegate before 14 April 2019. A statement of your cancellation needs to be sent to Virology Education. Only cancellations in writing/email will be taken into consideration.

Media registration
In order to register as a media participant for the Workshop, the conference secretariat needs to receive proof of accreditation. There is no registration fee for accredited media participants. Media participants are entitled to admission to all sessions of the workshop. An abstract book will be provided on site. Deadline for application is 10 April 2019.
NB: Media is restricted to the written press. Recording on film or photo is not allowed. We would like to receive a copy of your workshop report once it is finalized.

Accreditation may take the form of a photocopy of official press credentials or a letter verifying assignment to the Workshop on the stationery of the media organization concerned. Freelance journalists should submit copies of three (3) by-lined articles in addition to an official letter of assignment. Newsletter writers and editors must submit three (3) issues of their newsletter containing at least one by-lined article by the applicant. All credentials will be verified by the Organizing Committee of the Workshop. Media participants cannot register on line, but are requested to send the above mentioned information to

Group registration
Groups (4 persons and more) are asked to complete their registration using the Group Registration link.

Related meetings & events
Organizers who wish to organize a  meeting or events with related topics during this  workshop should contact the organizing secretariat. 

This workshop is intended for educational purposes only and aims to offer participants the opportunity to share information. The Organizing Secretariat of this workshop, Virology Education, cannot accept any liability for the scientific content of the sessions or for any claims which may result from the use of information or publications from this workshop. Virology Education disclaims all liability for injuries or losses of whatever nature incurred by individuals attending the workshop. In case of cancellation of the meeting due to unforeseen circumstances, Virology Education cannot be held responsible for expenses made for travel, accommodation, visum applications, etc.