We trust that the following information (in alphabetical order) will assist you in organizing your registration and stay in Boston MA.
The Colonnade Hotel
120 Huntington Avenue
Boston, MA, 02116
T: +1 617 424 7000
Abstract submission is possible until 29 November 2019. For more information, see the "Abstracts" page.
As most participants will also attend the CROI conference, we advise to extend the hotel reservation made for that event. No accommodation is available through registration to the HIV & Women workshop.
All participants are requested to wear the badge at all times during the conference to ensure admission to the meeting.
Certificate of Attendance
A certificate of attendance will be sent by e-mail after the workshop.
Conference materials can be obtained upon registration at the registration desk at the conference venue starting from 8:00 AM on 6 March.
The official conference language is English.
This workshop is intended for educational purposes only and aims to offer participants the opportunity to share information. The organizing secretariat of this workshop, Virology Education, cannot accept any liability for the scientific content of the sessions or for any claims which may result from the use of information or publications from this workshop. Virology Education disclaims all liability for injuries or losses of whatever nature incurred by individuals attending the workshop.
The USA uses 110 V/60 cycle electric power with two flat-blade plugs. More modern receptacles have an additional round grounding pin and remain compatible with the two flat-blade plugs. Visitors using foreign appliances with incompatible plugs or electrical needs must bring an adapter and/or a voltage converter.
An official letter of invitation, designed to help overcome administrative difficulties in certain countries can be downloaded here: General Invitation Letter for Visa for HIV & Women. This letter does not represent a commitment on the part of the organization to provide any financial assistance. The organizing secretariat is unable to provide more extensive invitation letters.
Italian Agency for AIFA Procedure
Any Italian pharmaceutical company supporting or participating in a congress abroad is subjected to an authorization by AIFA (Italian Drug Agency), according to an Italian government decree (Decreto Legislativo 219/06 art. 124).
The request of authorization must be submitted within 60 days before the starting date of the event. Italian pharmaceutical companies are advised to contact the official agency appointed by the organizing secretariat:
Alijet and Fargo International
Via Pietro Maroncelli, 43
Liability and Insurance
By registering for the conference participants agree that the organizers do not accept responsibility for medical, travel, or personal insurance. Participants are advised to take out their own insurance policies.
For rates and conditions, please visit the registration page of this conference.
More information on the city of Boston, MA can be found at http://www.bostonusa.com/.
Information on internet access in the venue will follow shortly.
3572 BJ Utrecht
phone +31 30 230 7140
fax: +31 30 230 7148
Payment and Procedure of Online Registration
Your registration will be processed after receipt of payment. Payment can be processed either online or by fax authorization. The registration fee, valid on the day of receipt of registration, will be applied, provided that payment is processed immediately. If your payment has not been received within two weeks of the online registration, your registration will be cancelled without further notice.
Photographs, Audio and Video Recording
Photographs as well as audio and video recordings are not permitted at the official meeting sessions. Only the official medical writer, appointed by the organization, may make recordings. All presentations, will be posted on the workshop website (under Workshop Materials) as soon as possible after the workshop is finished, provided the speaker has given permission to do so.
Registration Fee, Criteria and Cancellation Conditions
Online registration for the conference will be possible until 5 March 2020. Individuals wishing to register onsite, will pay a supplement of $50. For further information, fees and online registration please go to the registration page of this workshop. No day rate is available.
Related Meetings and Events
For the organization of meetings and events with topics related to this workshop, we kindly request you to contact the secretariat.
The workshop dinner is scheduled for 6 March following the drinks and poster viewing session. The exact time and location of the dinner will be announced shortly. Dinner tickets are $75. There are limited amount of spaces available. If you would like to join, please sign up through the registration link.
Our programs are being made possible by the financial support of the pharmaceutical industry. Interested parties are kindly requested to contact Mrs. Alice Posthumus-Plantinga at email@example.com.
You will need a current passport to enter the USA, valid for at least six months after your date of return. All visitors to the USA must have a valid visa to travel to and enter the USA. For all information please go to http://travel.state.gov/content/visas/english.html