Fees and Conditions
Young Investigators /Academia from RLS /IAS members from RLS


Free Registration

Young Investigators /Academia from RLS /IAS members from RLS without accepted abstract, NGO reps, Government Reps (i.e. NIH, NIAID) and Advocates

50% discount on the current academic fee. Please contact workshop secretariat for a code

Early fee (payment before/on 9 April 2019)

$ 310

Full  fee (payment before/on 9 August 2019)

$ 410

Late  fee (payment before/on 9 October 2019)

$ 460

Onsite Fee (Payment on 10 October 2019 or later)

$ 485


Early fee (payment before/on 9 April 2019)

$ 620

Full  fee (payment before/on 9 August 2019)

$ 820

Late  fee (payment before/on 9 October 2019)

$ 920

Onsite Fee (Payment on 10 October 2019 or later)

$ 970


Early fee (payment before/on 9 April 2019)

$ 1120

Full  fee (payment before/on 9 August 2019)

$ 1320

Late  fee (payment before/on 9 October 2019)

$ 1420

Onsite Fee (Payment on 10 October 2019 or later)

$ 1470


The registration fee includes:

  • Access to all scientific sessions, including poster area;
  • Conference pack, including the program and abstract books;
  • Refreshments during the coffee breaks;
  • Buffet lunch on both meeting days;
  • Workshop dinner on 10 October is NOT included (it can be booked for $75).

Please note:

  • No day rate is available.
  • Payment can only be made by credit card.
  • Accommodation is NOT included in the registration fee.

We are pleased to offer free registration to young investigators WITH ACCEPTED ABSTRACTS

To be eligible for the Young Investigator's fee waiver, one should be 35 years of age or younger and either be a current Master/PhD student or have obtained a MD / PharmD / PhD degree in the last five years

An application form needs to be completed and received by the Virology Education secretariat at least 1 month prior to the start of the meeting.
Virology Education will provide you with instructions regarding registration once the application has been received.

For the Middle-income country list, please see World bank classification

Members of Partner Organizations are entitled to a 25% discount on the Academia registration fee. Please contact the meeting secretarial for the discount code. For a summary, please refer to the Endorsement page of this workshop.


Accommodation at the New Yorker Hotel can be booked for the nights of October 9th and 10th. The rates include breakfast and taxes.

Classic View Queen Room (1 queen bed): $325
Classic View Double / Double Room (2 double beds): $340


  • We strongly advise you to register early to ensure your registration and hotel reservation, as registration will close when the capacity of the venue is reached.
  • Please note that registration will be limited to researchers, clinicians and others actively participating as investigators in the field of HIV and/or Hepatitis with preference accorded to researchers and clinicians with a doctorate or other professional degree.
  • No day rate is available.
  • Payment by credit card only, either online or through written authorization.
  • Accommodations are NOT included in the registration rate

PLEASE NOTE: Submission of your online registration does not guarantee that your registration has been accepted. Your registration is final when full prepayment has been received and a confirmation of your registration has been sent.

Cancellation policy

In case of cancellation the following refunds are applicable:

  • Cancellation before/on 1 August 2019: 50% refund (minus an administration fee of $ 40)
  • Cancellation after 1 August 2019: Unfortunately, no refund will be made

Should you be unable to attend the conference, a substitute delegate is always welcome at no extra charge provided that a letter of authorization from the original participant has been received and the Conference Secretariat has been notified of the name of the substitute delegate at least one week prior to the start of the meeting. A statement (email/letter/fax) of your cancellation must be sent to Virology Education.

Group registration

For registration of groups larger than 5 persons, please contact the Conference Secretariat.


Media registration

In order to register as a media participant for the Workshop, the conference secretariat needs to receive:

  1. Proof of accreditation
  2. Valid identification (e.g. passport).
  3. A letter from your editor/publisher stating the details of your assignment
  4. At least 3 previous written assignments in recognized outlets on hepatitis. If you are a freelance journalist, the assignments can be from different (recognizable) news outlets. Links to the online publications are accepted.
  5. The website of the publication(s)/ Blog(s) that will be featuring your story on this workshop

A free or reduced registration fee may apply for accredited media participants depending on availability. Preference will be given to credible print and online news sources. Please contact the conference secretariat for registration conditions. NB: Media is restricted to the written press. Recording on film or photo is not permitted without prior written permission from the conference secretariat.

We would like to receive a copy of your workshop report / article once it is finalized.
All credentials will be verified by the Organizing Committee of the Workshop. Media representatives are kindly requested to register by sending the above-mentioned information to

Related meetings & events

For the organization of meetings and events with topics related to this workshop you are requested to contact the secretariat:
Virology Education
Biltstraat 106
3572 BJ Utrecht
The Netherlands
P: +31 (0)30 230 7140
F: +31 (0)30 230 7148

Chamber of Commerce Utrecht, nr 30171841 – VAT Number NL809658380B01

Liability and Insurance

By registering for the conference participants agree that the organizers do not accept responsibility for medical-, travel- or personal insurance. Participants are advised to take out their own insurance policies.