Practical Information

We trust that the following information (in alphabetical order) will assist you in organizing your registration and stay in Rome.

Meeting venue

Roma EventiRoma Eventi - Fontana di Trevi Conference Centre
Piazza della Pilotta, 4
00187 Rome
Tel.: +39 06 6701 5177

Situated in the heart of Rome, the Centro Congressi Roma Eventi - Fontana di Trevi is located inside the splendid building that hosts the Pontifical Gregorian University and the library of the same name. It is a stone's throw away from its namesake the Trevi Fountain, and other world-famous monuments, such as the Pantheon, the Spanish Steps and the Roman Forum.


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Abstract submission

For abstract topics and abstract submission guidelines, please go to the 'Abstracts' tab on this workshop webpage.

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Although it does not offer accommodation facilities, the Roma Eventi - Fontana di Trevi conference centre (meeting venue) is located in the very center of Rome and has a wide array of accommodation possibilities within walking distance.

We advise you to book your accommodation through . Please make sure you book well in advance, as the hotel rates in Rome in June tend to be quite high.

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All participants (and accompanying persons during the social event) are kindly requested to wear the badge at all times during the conference. Badges can be picked up at the registration desk at the Roma Eventi – Fontana di Trevi Conference Center. The registration desk will open at 8.00h on Wednesday 22 May and will stay open during the entire meeting.

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Bank and Currency

The official currency of Italy is the Euro. ATMs are widely available. Credit cards are accepted in larger shops, restaurants and hotels.

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Certificate of Attendance

Certificates of attendance will be sent by e-mail shortly after the meeting.

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Conference Materials

The conference pack, including program and abstract books, can be obtained upon registration at the registration desk at the Roma Eventi – Fontana di Trevi Conference Center. The registration desk will open at 8.00h on Wednesday 22 May and will stay open during the entire meeting.

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Conference Language

The official conference language will be English. No simultaneous translation will be provided.

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This workshop is intended for educational purposes only and aims to offer participants the opportunity to share information. The Organizing Secretariat of this workshop, Virology Education, cannot accept any liability for the scientific content of the sessions or for any claims which may result from the use of information or publications from this workshop. Virology Education disclaims all liability for injuries or losses of whatever nature incurred by individuals

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Invitation letters

An official letter of invitation, designed to help overcome administrative difficulties in certain countries can be downloaded here (Letter of invitation 16th EU Meeting on HIV & Hepatitis). This letter does not represent a commitment on the part of the organization to provide any financial assistance. The organizing secretariat is unable to provide more extensive invitation letters.

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Italian Agency for AIFA procedure

Any Italian pharmaceutical company supporting or participating in a congress abroad, is subjected to an authorisation by AIFA (Italian Drug Agency), according to an Italian Government Decree (Decreto Legislativo 219/06 art. 124).

The request of authorisation must be submitted within 60 days before the starting date of the event. Italian pharmaceutical companies are advised to contact the official agency appointed by the organising secretariat:

Alijet and Fargo International
Via Pietro Maroncelli, 43
50137 Firenze

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Liability and Insurance

By registering for the conference participants agree that the organizers do not accept responsibility for medical-, travel- or personal insurance. Participants are advised to take out their own insurance policies.

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Payment and procedure of on-line registration

Your registration will be processed after receipt of payment. Payment can be processed either on line or by fax authorization. The registration fee valid on the day of receipt of registration will be applied, provided that payment is effected immediately. If your payment has not been received within 2 weeks after the on line registration your registration will be cancelled without further notice.

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Photographs, audio and video recording

Photographs as well as audio and video recordings are not permitted at the official meeting sessions. Only the official medical writer appointed by the organization may make recordings. All presentations that we were granted permission for will be posted on the workshop website as soon as possible after the meeting is finished, provided the speaker has given permission to do so.

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Registration fee, criteria and cancellation conditions

Online registration for the conference will be possible until 21 May 2018. Individuals hoping to register after this date, will only be able to do so on-site. For further information, fees and online registration please go to the registration page of this workshop

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Related meetings & events

For the organization of meetings and events with topics related to this workshop we kindly request you to contact the secretariat.

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Social Events

Welcome reception is scheduled at the end of the plenary session on Wednesday, 22 May. It is included in the registration.

The traditional networking dinner will take place on Thursday, 23 May. 

Dinner venue

nana 2Nanà vini e cucina
Via della Panetteria, 37 - 00187
Roma (Fontana di Trevi)

Pre-registration is required (€60).

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Our program is being made possible by the financial support of the pharmaceutical industry and governmental institutions. Interested parties are kindly requested to contact Alice Posthumus-Plantinga at:

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Transportation to the meeting venue

Duration of the Journey: 5 mins (public transport) - 20 mins (on foot) Distance: 2 km.

Duration of the Journey: 40-45 mins (public transport or private car) Distance: 28 km.

Duration of the Journey: about 30 mins (from entry onto the ring road (G.R.A.)) Distance: 13 km. VIEW THE DIRECTIONS


Roma Eventi – Fontana di Trevi is located in the restricted traffic area in the centre of Rome.

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Conference Secretariat

Virology Education
Biltstraat 106
35872 BJ Utrecht
The Netherlands 
phone +31 30 230 7140
fax: +31 30 230 7148
Chamber of Commerce Utrecht, Nr 30171841 - VAT Number NL809658380B01

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