Fees and Conditions

Young Investigators /Academia from RLS



Free Registration

50% of the current registration rate
(please fill out the Young Investigator application form, see below, and return it to the conference secretariat to obtain the discount code)




Early Fee (payment before/on 22 November 2018)                                                                                                                                                    

€ 630

Full Fee (payment before/on 22 March 2019)       

€ 830

Late Fee (payment before/on 21 May 2019)

€ 930

Onsite Fee (Payment from 22 May 2019)

€ 980


Early Fee (payment before/on 22 November 2018) 

€ 1175

Full Fee (payment before/on 22 March 2019) 

€ 1375

Late Fee (payment before/on 21 May 2019)

€ 1475

Onsite Fee (Payment from 22 May 2019)

€ 1505

This registration fee includes:

  • Access to all scientific sessions, including poster area
  • Conference pack, including abstract book/final program
  • Refreshments during the coffee breaks
  • Lunch on 22 - 23 May
  • Welcome drinks on Wednesday 22 May

Dinner on Thursday 23 May needs to be booked separately (€60).

Please note:

  • No day rate is available
  • Payment can only be made by credit card
Young Investigators/Postdoc/MD

We are pleased to offer free registration to young investigators with an accepted abstract and a 50% discount on the registration fee for young investigators without an accepted abstract.

IMPORTANT: the free registration is offered to the presenting author of the abstract only.

To be eligible for the Young Investigator's fee waiver, one should be 35 years of age or younger and either be a current Master/PhD student or have obtained a MD / PharmD / PhD degree in the last five years

An Young investigators application form needs to be completed by a supervisor and received by the Virology Education secretariat at least 2 weeks prior to the start of the workshop.

Virology Education will contact the young investigator with instructions regarding registration for the workshop once the application has been received.

For the Middle-income country list, please see World Bank Classification .

Members of Partner Organizations are entitled to a 25% discount on the Academia registration fee. Please contact the meeting secretarial for the discount code. For a summary, please refer to the Endorsement page of this workshop.


 Although it does not offer accommodation facilities, the Roma Eventi - Fontana di Trevi conference centre (meeting venue) is located in the very center of Rome and has a wide array of accommodation possibilities within walking distance. We advise you to book your accommodation through . Please make sure you book well in advance, as the hotel rates in Rome in  June tend to be quite high.


  • We strongly advise you to register early to ensure your registration, as registration will close when the capacity of the venue is reached.
  • Please note that registration will be limited to researchers, clinicians and others actively participating as investigators in the field of HIV and/or Hepatitis with preference accorded to researchers and clinicians with a doctorate or other professional degree.
  • No day rate is available. Payment by credit card only: online or by written authorization (see online registration).

PLEASE NOTE: Submission of your online registration does not guarantee that your registration has been accepted. Your registration is final when full prepayment has been received and a confirmation of your registration has been sent.

Cancellation policy

In case of cancellation the following refunds are applicable:

  • Cancellation before 22 March 2019:  50% refund (minus an administration fee of € 35)
  • Cancellation on/after 22 March 2019: sorry, no refund

Should you be unable to attend the conference, a substitute delegate is always welcome at no extra charge provided that a letter of authorization from the original participant has been received and the Conference Secretariat has been notified of the name of the substitute delegate before 1 May 2019. A statement (email/letter/fax) of your cancellation must be sent to Virology Education.

For Italian participants

The Italian agency which collects all applications from Italian pharmaceutical companies and file them with the appropriate Italian health Ministry officials in compliance with the instructions given by Legislative order No 541 of Dec 30, 1992 is:

Alijet & Fargo International
Via Pietro Maroncelli 44/46
50137 Firenze

Media registration

In order to register as a media participant for the Workshop, the conference secretariat needs to receive:

  1. proof of accreditation
  2. valid identification (e.g. passport).
  3. A letter from your assignment giver stating the details of your assignment (e.g. editor)
  4. At least 3 previous written assignments in recognized outlets on HIV and viral hepatitis. If you are a freelance journalist, the assignments can be from different (recognizable) news outlets. Links to the online publications are accepted.
  5. The website of the publication(s)/ Blog(s) that will be featuring your story on this workshop

A free or reduced registration fee may apply for accredited media participants depending on availability. Preference will be given to credible print and online news outlets. Please contact the conference secretariat for registration conditions. NB: Media is restricted to the written press. Recording on film or photo is not permitted without prior written permission from the conference secretariat.

We would like to receive a copy of your workshop report/ article once it is finalized.

All credentials will be verified by the Organizing Committee of the meeting. Media representatives are kindly requested to register by sending the above-mentioned information to

Related meetings & events

For the organization of meetings and events with topics related to this workshop you are requested to contact the secretariat:

Virology Education B.V.
Biltstraat 106
3572 BJ Utrecht
The Netherlands

P: +31 (0)30 230 7140
F: +31 (0)30 230 7148

Chamber of Commerce Utrecht, nr 30171841 – VAT Number NL809658380B01

Liability and Insurance

By registering for the conference participants agree that the organizers do not accept responsibility for medical-, travel- or personal insurance. Participants are advised to take out their own insurance policies.