Practical Information

We trust that the following information (in alphabetical order) will assist you in organizing your registration and stay in Paris.

Meeting Venue

Pullman Paris Centre-Bercy
1 Rue de Libourne 

Tel.: +33 1 44 67 34 00

The Pullman Paris Centre-Bercy is transformed and welcomes you in a creative and recreational address. Its direct accessibility to Gare de Lyon, airports, and the heart of Paris makes the hotel a favorite place for Parisians and travelers. From the Pullman Paris Centre Bercy, take advantage of everything the Capital has to offer: museums, theaters, exhibits, operas or stroll through Parisian neighborhoods. All of the Parisian attractions are within easy reach of the hotel.


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Abstract Submission

For abstract topics and abstract submission guidelines, please go to the "Abstracts" tab on this workshop webpage.

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Accommodation is not included in the registration fee.  Rooms at the Pullmann Paris Centre-Bercy can be booked during the registration process.

The special group rate for Virology Education is €210  (Double room for single use, including breakfast and taxes).

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Social Events

The welcome reception is scheduled at the end of the plenary session on Wednesday, 28 October. It is included in the registration.

The traditional networking dinner will take place on Thursday, 29 October. 

Pre-registration is required (€60).

More details will follow soon.

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All participants (and accompanying persons during the social event) are kindly requested to wear the badge at all times during the conference. Badges can be picked up at the registration desk at the Pullman Paris Centre-Bercy. The registration desk will open at 8.00 on Wednesday 27 May and will stay open during the entire meeting.

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Bank and Currency

The official currency of France is the euro. ATMs are widely available. Credit cards are accepted in larger shops, restaurants and hotels.

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Certificate of Attendance

Certificates of attendance will be sent by e-mail shortly after the meeting.

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Conference Materials

The conference pack, including program and abstract books, can be obtained by delegates at the registration desk near the main meeting room. The registration desk will open at 8:00 on Wednesday 28 October and will stay open during the entire meeting.

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Conference Language

The official conference language will be English. No simultaneous translation will be provided.

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This workshop is intended for educational purposes only and aims to offer participants the opportunity to share information. The organizing secretariat of this workshop, Virology Education, cannot accept any liability for the scientific content of the sessions or for any claims which may result from the use of information or publications from this workshop. Virology Education disclaims all liability for injuries or losses of whatever nature incurred by individuals

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Invitation Letters

An official letter of invitation, designed to help overcome administrative difficulties in certain countries can be downloaded here (Letter of invitation 18th EU Meeting on HIV & Hepatitis). This letter does not represent a commitment on the part of the organization to provide any financial assistance. The organizing secretariat is unable to provide more extensive invitation letters.

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Italian Agency for AIFA Procedure

Any Italian pharmaceutical company supporting or participating in a congress abroad, is subjected to an authorization by AIFA (Italian Drug Agency), according to an Italian government decree (Decreto Legislativo 219/06 art. 124).

The request of authorization must be submitted within 60 days before the starting date of the event. Italian pharmaceutical companies are advised to contact the official agency appointed by the organizing secretariat:

Alijet and Fargo International
Via Pietro Maroncelli, 43
50137 Firenze

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Liability and Insurance

By registering for the conference participants agree that the organizers do not accept responsibility for medical, travel, or personal insurance. Participants are advised to take out their own insurance policies.

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Payment and Procedure of Online Registration

Your registration will be processed after receipt of payment. Payment can be processed only online. The registration fee valid on the day of receipt of registration will be applied, provided that payment is effected immediately. If your payment has not been received within 2 weeks after the online registration your registration will be canceled without further notice.

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Photographs, Audio and Video Recording

Photographs, as well as audio and video recordings, are not permitted at the official meeting sessions. Only the official medical writer appointed by the organization may make recordings. All presentations will be posted on the workshop website as soon as possible after the meeting is finished, provided the speaker has given permission to do so.

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Registration Fee, Criteria and Cancellation Conditions

Online registration for the conference will be possible until 27 October 2020. Those hoping to register after this date will only be able to do so onsite. For further information on fees and online registration, please go to the registration page of this workshop

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Related Meetings and Events

For the organization of meetings and events with topics related to this workshop, we kindly request you to contact the secretariat.

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Our program is being made possible by the financial support of the pharmaceutical industry and governmental institutions. Interested parties are kindly requested to contact Ms. Goda Adomonis at

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Transportation to the Meeting Venue




By plane
PARIS ORLY At 12km / 8 miles - Shuttle paying

By plane

By train
PARIS GARE DE LYON At 2km / 1 miles

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Conference Secretariat

Virology Education
Biltstraat 106
35872 BJ Utrecht
The Netherlands 
phone +31 30 230 7140
fax: +31 30 230 7148
Chamber of Commerce Utrecht, Nr 30171841 - VAT Number NL809658380B01

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