Abstract submission will open in September 2018. Deadline: 30 November 2018
IMPORTANT: Abstracts that have been accepted for CROI can also be submitted to the HIV & Women workshop. If your abstract is accepted for presentation at both meetings, please note that results of presentations at the HIV & Women workshop should not be released outside the workshop in press releases or announced in a publication or other public forum prior to their presentation at CROI.
Abstracts should contain the following four components:
Background: a concise statement of the issue under investigation or a hypothesis;
Materials & Methods: the experimental methods used (including the statistical analyses employed);
Results: specific findings (promises such as "to be completed" or "to be presented" are not acceptable);
Conclusions: a summary of findings that are supported by your results (statistical analyses used to support the conclusions, where appropriate, should be included; concluding statements such as "the results will be discussed" are not acceptable).
Please note that abstracts cannot be accepted if tables, graphs, grant acknowledgements or literature references are included.
The maximum word count for the abstract body is 500 words.
Abstracts are considered official communications to the conference and will be treated confidentially. For those abstracts that are accepted, submitters agree to attend the meeting and present their abstract as scheduled.
Authors can submit their abstracts electronically using the button on the right "Abstract Submission" until 30 November 2018. You will be redirected to the submission website. Please follow the step-by-step directions, which will enable you to upload the abstract.
To ensure your abstract retains any special characters or formatting, the abstract must be in Microsoft Word format.
Categories for abstract submission
For purposes of review and programming, abstracts are divided into topical categories. Selection of the most appropriate category is important as it determines who reviews your abstract.
The Program Committee reserves the right to reassign your abstract to a more appropriate category.
Topics for abstract submission
Selection of the most appropriate topic is important as it determines who reviews your abstract. The Program Committee reserves the right to reassign your abstract to a more appropriate category.
Abstracts will be accepted either for oral or poster presentation;
Abstracts can be submitted under the following categories:
- Epidemiology of HIV in women and girls
- HIV prevention in women (including PrEP)
- Diagnosis and treatment of HIV Infection
- Contraception, pregnancy, breastfeeding, and PMTCT
- Comorbidities in HIV infected women
- Special Populations: Sexworkers, Transgender people
- Women Living with HIV
We are pleased to offer free registration to young investigators with an accepted abstract and a 50% discount on the registration fee for young investigators without an accepted abstract.
IMPORTANT: free registration is offered to the presenting author of the abstract only.
The applicant should:
- be 35 years of age or younger;
- be a Master/PhD student; or,
- have obtained a MD / PhD degree in the last five years
An application form needs to be completed by a supervisor and received by the Virology Education secretariat at least 2 weeks prior to the start of the workshop.
Virology Education will contact the young investigator with instructions regarding registration for the workshop once the application has been received.
Notification of abstract acceptance and presentation format
It is the responsibility of the corresponding/presenting author to inform all co-authors of the abstract’s status. Please notify the Conference Secretariat if you have not received notification. If your abstract is accepted, one author is required to register for the conference and present the paper as scheduled. Guidelines for preparing your oral and/or poster presentations will be sent after your abstract has been accepted.
POSTER PRESENTATION INSTRUCTIONS
- Posters need to meet the following dimensions: A0 size (approx 33" x 47"), portrait format
- Poster presenters are requested to stand near their poster during the poster session.
- We advise you to prepare hand-outs of your poster on Letter or A-4 format.
- Please hang your posters as early as possible. All posters must be displayed from the opening session until the closure of the workshop.
- Pushpins will be provided.
Accepted abstracts will be published in the Abstract Book, which will be distributed during the conference. All abstracts will be published in the journal Reviews in Antiviral Therapy & Infectious Diseases. Please note that the conference secretariat cannot be held responsible for any typing or language errors in the submitted abstracts as only the format of the abstracts will be changed and not the content.