Fees and Conditions

Fees are in EUR

Young Investigators with an accepted abstract*
Complimentary Registration 
Academia from low and middle-income countries** &
Non-Governmental Organizations, and Government Institutions
50% discount on the academic fee at the time of registration. Please contact the Organizing Secretariat to obtain the discount code. 
Members from partnering organizations***
25% discount on the academic fee at the time of registration. Please contact the Organizing Secretariat to obtain the discount code. 
Early Registration fee (payment before/on 15 February 2020)€ 195
Full Registration fee (payment before/on 31 March 2020)€ 220
Late Registration fee (payment before/on 9 May 2020 )€ 245
An additional fee of 50 USD will apply to onsite registration 
Early Registration fee (payment before/on 15 February 2020)€ 845
Full Registration fee (payment before/on 31 March 2020)€ 945
Late Registration fee (payment before/on 9 May 2020)€ 1045
An additional fee of 50 EUR will apply to onsite registration  
This registration fee includes:
  • Access to all scientific sessions, including poster area
  • Conference pack, including a final program book
  • Refreshments during the coffee breaks
  • Lunch

Please note:

  • Payment can only be made by credit card.
  • Accommodation is NOT included in the registration fee.

Special rates / additional registration information
*Young Investigators with an accepted abstract

We are pleased to offer complimentary registration to young investigators with an accepted abstract and 50% discount on the academic fee at the time of registration to young investigators without an accepted abstract.

An application form needs to be completed and received by the Virology Education secretariat at least 1 month prior to the start of the meeting. Virology Education will provide you with instructions regarding registration once the application has been received.

To be eligible for the Young Investigator's fee waiver, one should be 35 years of age or younger and either be a current Master/PhD student or have obtained an MD/PharmD/PhD degree in the last five years.

Cancellation policy

In case of cancellation the following refunds are applicable:

  • Cancellation before/on 9 April 2020: 50% refund (minus an administration fee of € 40)
  • Cancellation after 9 April 2020: sorry, no refund

Should you be unable to attend the conference, a substitute delegate is always welcome at no extra charge provided that a letter of authorization from the original participant has been received and the Conference Secretariat has been notified of the name of the substitute delegate at least one week prior to the start of the meeting. A statement (email/letter/fax) of your cancellation must be sent to Virology Education.

Group registration

For registration of groups larger than 5 persons, please use the Group Registration Portal.

Media registration

In order to register as a media participant for the Workshop, the conference secretariat needs to receive:

  1. Proof of accreditation
  2. Valid identification (e.g. passport)
  3. A letter from your assignment giver stating the details of your assignment (e.g. editor)
  4. At least 3 previous written assignments in recognized outlets on HIV. If you are a freelance journalist, the assignments can be from different (recognizable) news outlets. Links to the online publications are accepted
  5. The website of the publication(s)/blog(s) that will be featuring your story on this workshop

A free or reduced registration fee may apply for accredited media participants depending on availability. Preference will be given to credible print and online news sources. Please contact the conference secretariat for registration conditions. NB: Media is restricted to the written press. Recording on film or photo is not permitted without prior written permission from the conference secretariat.

We would like to receive a copy of your workshop report/ article once it is finalized.
All credentials will be verified by the Organizing Committee of the Workshop. Media representatives are kindly requested to register by sending the above-mentioned information to

Related meetings & events

For the organization of meetings and events with topics related to this workshop you are requested to contact the secretariat:
Virology Education
Biltstraat 106
3572 BJ Utrecht
The Netherlands
P: +31 (0)30 230 7140
F: +31 (0)30 230 7148

Chamber of Commerce Utrecht, nr 30171841 – VAT Number NL809658380B01

Liability and Insurance

By registering for the conference participants agree that the organizers do not accept responsibility for medical-, travel- or personal insurance. Participants are advised to take out their own insurance policies.