Practical Information

The following information, listed in alphabetical order, will assist you in organizing your registration and stay in Windhoek, Namibia. If you have any additional questions, please do not hesitate to contact us at Rikke.rode@vironet.com 

Accommodation:
Accommodation is not part of the registration fee.

Conference materials:
Conference materials will be handed out upon registration.

Conference Language:
The official conference language will be English. Simultaneous translation will be available (French & Portuguese).

Conference venue:
The conference will take place in Windhoek, Namibia.

Safari Court Hotel,
1 Aviation Road,
Windhoek,
Namibia

Disclaimer:
This conference is intended for educational purposes only and aims to offer participants the opportunity to share information. The Organizing Secretariat of this conference, Virology Education, cannot accept any liability for the scientific content of the sessions or for any claims which may result from the use of information or publications from this conference. The Scientific Secretariat of this conference, the Amsterdam Institute for Global Health and Development, cannot accept any liability for the logistical arrangements made for this conference or any risks associated with them.

Insurance and Liability:
This conference is intended for educational purposes only and aims to offer participants the opportunity to share information. It is highly recommended that all participants carry proper individual travel and health insurance, as Virology Education, AIGHD and the INTEREST conference cannot accept liability for accidents, illness or injuries that may occur at or during the conference.

Organizing Secretariat:
Virology Education B.V.
Biltstraat 106
3572 BJ Utrecht
The Netherlands
P: +31 30 230 7140
F: +31 30 230 7148
E: Rikke.Rode@vironet.com

Photographs, audio and video recording:
Recording of official meeting sessions either via camera, smart phone, or other audio/video recording devices is not permitted without explicit consent of a speaker. Otherwise, only the official medical writers appointed by the INTEREST conference organisers may make recordings. Presentations will be posted on our INTEREST conference website as soon as possible after the conference, if the speaker has given the organisers permission to do so.

Registration:
Registration is complimentary for all participants. You can choose to register for physical participation or for virtual participation depending on your needs and possibilities. Register by clicking the link to the right.

Physical registration covers all materials and refreshment breaks included in the program. Registration does not cover accommodation or travel.

Virtual registration covers all digital materials and digital access to all main sessions of this forum. 

Related meetings & events:
For organizing meetings and events with topics related to this conference we kindly request you to contact the secretariat (contact information provided above).

Visa for Namibia:
Visitors to Namibia must obtain a visa from one of Namibia’s diplomatic missions unless they come from a country or territory that is visa-exempt. Attached you can find a list of countries and their visa status or you can check this website to learn your country’s status: http://www.mha.gov.na/web/mhai/countries-exempted-from-visa-requirements

Kindly note: Your passport should be valid for a period of at least 6 months from the date of arrival and there should be at least 3 blank pages (enough pages for endorsement of visas).

You are responsible for making your own visa arrangements – please make sure to submit all relevant documents when applying for a visa.

If you need to apply for a visa, please check this website for more details: http://www.mha.gov.na/web/mhai/countries-exempted-from-visa-requirements

Please note that you may be asked to provide additional documentation.

An official letter of invitation for visa purposes will be sent to you. Whether you need a visa or not, we advise you to bring a copy of your registration confirmation so that you can show it to officials when you check-in for your flight to Windhoek or cross the Namibian border.
If you need any further information from the Conference Secretariat, please email Rikke Rode (Rikke.rode@vironet.com).