Registration

Registration is open. Register now. Payment by credit card only. 

Fees and Conditions

 ACADEMIA
 

Early Fee (payment before/on 20 December 2019)

€ 645

 

Full Fee (payment before/on 20 April 2020)

€ 745

 

Late Fee (payment before/on 26 May 2020)

€ 845

 

Onsite Fee (Payment from 27 May 2020)

€ 895

 NON-SPONSORING INDUSTRY
 

Early Fee (payment before/on 20 December 2019)

€ 1195

 

Full Fee (payment before/on 20 April 2020)

€ 1295

 

Late Fee (payment before/on 26 May 2020)

€ 1395

 

Onsite Fee (Payment from 27 May 2020)

€ 1445

 DISCOUNTS
 

Young Investigators / Academia from Resource-Limited Settings (RLS)* WITH accepted abstract

Free Registration

 

Young Investigators / Academia from Resource-Limited Settings (RLS)* WITHOUT accepted abstract

50% Off Current Academia Fee

 

NGO Representatives / Government Representatives (i.e. NIH, NIAID, etc.) / Advocates

50% Off Current Academia Fee

 

Members / Employees of Endorsers / Sponsors

25% Off Current Academia Fee

 

Endorsers / Sponsors

Contact Secretariat

 

If eligible for a discount, please contact the conference secretariat for the special registration code at Kun-Chieh.Wu@vironet.com

*Countries included in the low-income and middle-income economies list of the World Bank Classification

IMPORTANT:

  • We strongly advise that you register early to ensure your registration, as registration will close when the capacity of the venue is reached.
  • Submission of your online registration does not guarantee that your registration has been accepted. Your registration is final when full prepayment has been received and a confirmation of your registration has been sent.

Registration Fee Includes

  • Access to all scientific sessions, including poster area
  • Conference pack, including abstract book and program
  • Refreshments during the coffee breaks
  • Buffet lunch on meeting days

IMPORTANT:

  • No day rate is available
  • Payment can only be made by credit card.
  • Virology Education reserves the right to cancel improper registrations. Claims for a refund will not be honored.

Group Registration

For registration of groups larger than 5 persons, use the Group Registration Portal.

Young Investigators / Academia from Resource-Limited Settings (RLS)

We are pleased to offer free registration to young investigators and academia from low-income and lower-middle-income countries with an accepted abstract and a 50% discount on the registration fee without an accepted abstract.

IMPORTANT: Free registration is offered to the presenting author only.

To be eligible as a young investigator, one should be 35 years of age or younger and either be a current Master/PhD student or have obtained a MD/PharmD/PhD degree in the last five years. An application form needs to be completed by a supervisor and received by the Virology Education secretariat at least two weeks prior to the start of the workshop. Virology Education will contact the young investigator with instructions regarding the registration procedure.

Sponsored Attendance

If you are invited by a pharmaceutical or diagnostic company or if your registration is organized by a travel agency, please do not register online or by fax. The sponsoring company will be asked to register you via the conference secretariat.

Payment

By credit card only: online or by written authorization (see online registration).

Cancellation Policy

In case of cancellation, the following refunds are applicable:

  • Cancellation before/on 20 April 2020: 50% refund (minus an administration fee of €40)
  • Cancellation after 20 April 2020: Unfortunately, no refund will be given

If you are unable to attend the conference, a substitute delegate is always welcome at no extra charge, provided that a letter of authorization from the original participant has been received and the conference secretariat has been notified of the name of the substitute delegate before 27 May 2020. A statement (email/letter/fax) of cancellation must be sent to Virology Education.

Liability and Insurance

By registering for the conference, participants agree that the organizers do not accept responsibility for medical, travel, or personal insurance. Participants are advised to take out their own insurance policies.

Media Registration

In order to register as a media participant for the Conference, the conference secretariat needs to receive:

  1. Proof of accreditation
  2. Valid identification (e.g. passport)
  3. A letter from your assignment giver stating the details of your assignment (e.g. editor)
  4. At least 3 previous written assignments in recognized outlets on HIV. If you are a freelance journalist, the assignments can be from different (recognizable) news outlets. Links to the online publications are accepted
  5. The website of the publication(s)/blog(s) that will be featuring your story on this workshop

A free or reduced registration fee may apply for accredited media participants depending on availability. Preference will be given to credible print and online news sources. Please contact the conference secretariat for registration conditions.

We would like to receive a copy of your workshop report/ article once it is finalized.
All credentials will be verified by the Organizing Committee of the Workshop. Media representatives are kindly requested to register by sending the above-mentioned information to info@virology-education.com.

Important: Media is restricted to the written press. Recording on film or photo is not allowed. Virology Education will request a copy of the written piece once it is finalized. Media representatives must also agree to abide by the 2019 embargo policy.

Related Meetings and Events

For the organization of meetings and events with topics related to this workshop, you are requested to contact the conference secretariat:

Virology Education
Biltstraat 106
3572 BJ Utrecht
The Netherlands
P: +31 (0)30 230 7140
F: +31 (0)30 230 7148
E: info@virology-education.com

Chamber of Commerce Utrecht, nr 30171841 – VAT Number NL809658380B01

Disclaimer

This workshop is intended for educational purposes only and aims to offer participants the opportunity to share information. The organizing secretariat of this workshop, Virology Education, cannot accept any liability for the scientific content of the sessions or for any claims which may result from the use of information or publications from this workshop. Virology Education disclaims all liability for injuries or losses of whatever nature incurred by individuals attending the workshop. In case of cancellation of the meeting due to unforeseen circumstances, Virology Education cannot be held responsible for expenses made for travel, accommodation, visum applications, etc.