Registration

HIV & Adolescence 2020 goes hybrid

We are offering Young People, Researchers, Programmers, Implementers, and Healthcare Professionals amongst others, the possibility to attend the conference virtually. Virtual participants can attend all plenary sessions during the event dates. All participants can freely access the enduring materials after the event.

Fees and Conditions

Young People

25 years of age or younger

Free Registration – please see more information below

30 years of age or younger

50% discount on the current applicable fee – please see more information below

Local Fee (Host Country)

Fixed Fee (limited spaces available)

€ 30

Academia - Virtual Participation

Early Fee (payment before/on 29 March)

€ 175

Regular Fee (payment before/on 27 September)

€ 200

Late Fee (payment before/on 02 November)

€ 225

Onsite Fee (Payment from 03 November)

€ 250

Academia from Resource-Limited Settings (RLS)* - Virtual Participation

Early Fee (payment before/on 29 March)

€ 87,50

Regular Fee (payment before/on 27 September)

€ 100,00

Late Fee (payment before/on 02 November)

€ 112,50

Onsite Fee (Payment from 03 November)

€ 137,50

Industry**

Early Fee (payment before/on 29 March)

€ 1645

Regular Fee (payment before/on 27 September)

€ 1845

Late Fee (payment before/on 02 November)

€ 1945

Onsite Fee (Payment from 03 November)

€ 1995

Discounts

Young Investigators or Academia from RLS* WITH accepted abstract

Free Registration

Young Investigators WITHOUT accepted abstract

50% Off Current Academia Fee

Members/Employees of Endorsers***

25% Off Current Academia Fee

If eligible for a discount, please contact the conference secretariat for the special discount code at rikke.rode@vironet.com

*RLS is based on countries included in the low-income and lower-middle-income economies list of the World Bank Classification

**Industry representatives may receive complimentary physical and/or virtual participation registrations slots based on the level of support provided to the event.

***Endorsing organizations may receive complimentary physical and/or virtual participation registrations as well as a 25% discount for all members of their organization.

For more support and registration information, please contact us at Rikke.Rode@vironet.com.

IMPORTANT

  • Submission of your online registration does not guarantee that your registration has been accepted. Your registration is final when full prepayment has been received and a confirmation of your registration has been sent.
  • If you plan to submit an abstract, please do not register until you have received a notification of the status of your abstract, as you might be eligible for a discount. If your abstract is rejected, you will be eligible to register at the early fee.

Young People

If you are 25 years of age or younger you are eligible for free registration. If you are 30 years of age or younger, you are eligible for a 50% discount on the current applicable registration fee. If either of these applies to you, please apply for your free/discounted registration via this link: https://virology.eventsair.com/PresentationPortal/hivadol20/youthapplication 

You will need these two things to apply:

  • Motivation letter explaining why you should receive this waiver/discount.
  • Copy/scan of a personal ID (ID card, passport, etc).

The "Local Fee (Host Country)" Category Includes the Following from Namibia, the host country of HIV & Adolescence 2020:

  • Healthcare professionals and patient representatives from Namibia 
  • NGOs, activists, and lobbyists from Namibia
  • Government officials, representatives, and policymakers from Namibia
  • Researchers from Namibia 
  • Students in a relevant field from Namibia 

The "Academia" Category Includes the Following:

  • Healthcare professionals and patient representatives
  • NGOs, activists, and lobbyists
  • Government officials, representatives, and policymakers
  • Researchers
  • Students in a relevant field

The “Academia” Category includes different fees depending on the income status of your country. To check whether your country is High Income, Upper-Middle Income,  Lower-Middle Income or Low Income, please see the World Bank List: WORLD BANK LIST

The "Industry" Category Includes the Following:

  • Representatives from pharmaceutical and diagnostic companies and other commercial institutions.

Young Investigators/Resource-Limited Settings Academia

We are pleased to offer free registration to young investigators and academia from low-income and lower-middle-income countries with an accepted abstract and a 50% discount on the registration fee without an accepted abstract. 

IMPORTANT: Free registration is offered to the presenting author only.

To be eligible as a young investigator, one should be 35 years of age or younger and either be a current Master/Ph.D. student or have obtained an MD/PharmD/Ph.D. degree in the last five years.

An application form needs to be completed by a supervisor and received by the Virology Education secretariat at least two weeks prior to the start of the workshop. Virology Education will contact the young investigator with instructions regarding the registration procedure.

Sponsored Attendance

If you are invited by a pharmaceutical or diagnostic company or if your registration is organized by a travel agency, please do not register online. The sponsoring company will be asked to register you via the conference secretariat.

Registration Fee for Virtual Participation Includes

  • Access to all plenary sessions.
  • e-Conference pack, including abstract book and program.
  • Access to the enduring materials after the workshop.

IMPORTANT:

  • No day rate is available
  • Payment can only be made by credit card.
  • Virology Education reserves the right to cancel improper registrations. Claims for a refund will not be honored.

Accommodation 

Registration fees do not include accommodation.

Payment

By credit card only: online or by written authorization (see online registration).

Cancellation Policy

In case of cancellation, the following refunds are applicable:

  • Before 1 November 2020: 50% refund (minus an administration fee of €40)
  • Cancellation on/after 1 November 2020: No refund possible

If you are unable to attend the conference, a substitute delegate is always welcome at no extra charge, provided that a letter of authorization from the original participant has been received and the conference secretariat has been notified of the name of the substitute delegate before 16 October 2020. A statement (email/letter) of cancellation must be sent to Virology Education.

Liability and Insurance

By registering for the conference, participants agree that the organizers do not accept responsibility for medical, travel, or personal insurance. Participants are advised to take out their own insurance policies.

Media Registration

In order to register as a media participant for the workshop, the conference secretariat needs to receive proof of accreditation. A reduced registration fee may apply for accredited media participants. Please contact the conference secretariat for registration conditions. A program/abstract book will be provided on-site. The deadline for the application is 16 October 2020.

Accreditation may take the form of a photocopy of official press credentials or a letter verifying assignment to the workshop on the stationary of the media organization concerned. Freelance journalists should submit copies of three bylined articles on pediatric HIV in addition to an official letter of assignment. Newsletter writers and editors must submit three issues of their newsletter containing at least one bylined article by the applicant. All credentials will be verified by the Organizing Committee of the workshop.

Media participants may not register online but are requested to send the above-mentioned information to karin.siebelt@vironet.com.

Important: Media is restricted to the written press. Recording on film or photo is not allowed. Virology Education will request a copy of the written piece once it is finalized. Media representatives must also agree to abide by the 2020 embargo policy.

Related Meetings and Events

For the organization of meetings and events with topics related to this workshop, you are requested to contact the conference secretariat.