Registration

  FEES AND CONDITIONS
 Academia from Resource Limited Settings
50% discount on the Academia fee valid at the time of registration
 Please contact the Conference Secretariat for a discount code
 
 Non-Profit organizations
 Government representatives
Early registration fee (until and including 22 May 2019)€ 225
Full registration fee (until and including 22 September 2019)€ 275
Late registration fee (until and including 21 November 2019)€ 325
   For onsite registration, an additional fee of 50 EUR will apply (€ 375) 
 Academia
Early registration fee (until and including 22 May 2019)€ 445
Full registration fee (until and including 22 September 2019)€ 545
Late registration fee (until and including 21 November 2019)€ 645
   For onsite registration, an additional fee of 50 EUR will apply (€ 695) 
 Industry
Early registration fee (until and including 22 May 2019)€ 1.445
Full registration fee (until and including 22 September 2019)€ 1.545
Late registration fee (until and including 21 November 2019)€ 1.645
   For onsite registration, an additional fee of 50 EUR will apply (€ 1.695) 

The registration fee includes:

  • Conference registration for the days of the meeting
  • Entrance to all scientific sessions 
  • Delegate bag, including conference materials
  • Refreshment breaks on the days of the conference

Please note:

  • No day rate is available.
  • Payment can only be made by credit card.
  • Accommodation is NOT included in the registration fee. 
  • €25.00 will be charged for replacing a lost badge and for re-printing due to incorrect submission of names and/or company names or addresses.

  NETWORKING DINNER

A networking dinner will be organized on the evening of 22 November. Join us for the dinner and do not miss the opportunity to network with fellow delegates. The networking dinner is not included in the registration fee. Registration for the dinner can be done during the online registration process. The price for the dinner is € 60,-. 

  ACCOMMODATION

Accommodation is not included in the registration fee. However, Virology Education will secure a special group rate for registered attendees who want to book a guest rooms in the meeting venue. Once the venue is arranged, delegates can book a room during the registration process.

  GROUP REGISTRATIONS

Please contact the conference secretariat if you plan to register more than 5 delegates.

  ADDITIONAL REGISTRATION INFORMATION

Free registration for young doctors 
The conference organizers are committed to stimulating active participation of young doctors at the International Viral Hepatitis Elimination. We therefore offer a free registration to all young investigators with an accepted abstractPlease see below for further instructions.

To be eligible for the Young Investigator's fee waiver, one should be 35 years of age or younger and either be a current Master/PhD student or have obtained a MD / PhD degree in the last five years and have an accepted abstract.

An application form to be completed by a supervisor and should be received by the Virology Education secretariat at least 2 weeks prior to the start of the meeting. 

Payment
Payment can be made only by credit card or by Credit Card authorization form.

PLEASE NOTE: Submission of your online registration does not guarantee that your registration has been accepted. Your registration is final when full prepayment has been received and a confirmation of your registration has been sent.

Cancellation policy 
In case of cancellation the following refunds are applicable:
- Cancellation before 1 September 2019: 50% of the registration fee. Additionally, a handling fee of 40 Euro will be charged
- Cancellation on/after 1 September 2019: no refund

Name change
Should you be unable to attend the conference, a substitute delegate is always welcome at no extra charge, provided that a letter of authorization from the original participant has been received and the Conference Secretariat has been notified of the name of the substitute delegate at least 2 weeks prior to the meeting. Only written requests for name changes and/or cancellation sent to Virology Education (karin@vironet.com) will be considered.

Media registration
In order to register as a media participant, the conference secretariat needs to receive proof of accreditation. There is no registration fee for accredited media participants. Media participants are entitled to admission to all sessions as well as the social event (provided a reservation has been made). An abstract book will be provided on site. 

NB: Media is restricted to the written press. Recording on film or photo is not allowed. We would like to receive a copy of your report once it is finalized.

Accreditation may take the form of a photocopy of official press credentials or a letter verifying assignment to the conference on the stationery of the media organization concerned. Freelance journalists should submit copies of three (3) by-lined articles on viral hepatitis in addition to an official letter of assignment. Newsletter writers and editors must submit three (3) issues of their newsletter containing at least one by-lined article on viral hepatitis by the applicant. All credentials will be verified by the Organising Committee. Media participants cannot register online, but are requested to send the above mentioned information to karin@vironet.com.

Sponsored attendance
If you are invited by a pharmaceutical or diagnostic company or if your registration is organized by a travel agency please do not register online or by fax. The sponsoring company will be asked to arrange your registration via the Conference Secretariat.

Related meetings & events
Organizers who wish to organize a meeting or events with related topics during this workshop should contact the Organizing Secretariat.

Disclaimer
This meeting is intended for educational purposes only and aims to offer participants the opportunity to share information. The Organizing Secretariat of this meeting, Virology Education, cannot accept any liability for the scientific content of the sessions or for any claims which may result from the use of information or publications from this conference.

Liability and insurance
Virology Education disclaims all liability for injuries or losses of whatever nature incurred by individuals attending the meeting. In case of cancellation of the meeting due to unforeseen circumstances, Virology Education cannot be held responsible for expenses made for travel, accommodation, visum applications, etc. Participants are advised to take out their own insurance policies.