Practical information

We trust that the following information will assist you in organizing your registration and stay in New York City

Meeting Venue

new yorker

The New Yorker - a Wyndham Hotel

481 8th Avenue & 34th Street
New York, NY 10001

Location on Google maps
phone number: 212 971 0101


The New Yorker hotel is located right next to Penn Station, a 2 minute walk away.


new yorker room pic

A guest room reservation at the meeting venue can be booked directly through this dedicated link. The room rates are:

Metro Queen Room - Single: $269*

Metro Queen Room - Double: $269*

*The rates do not include breakfast nor taxes.


 New York Information

More information on New York City, NY can be found at

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Abstract Submission

See the "Abstracts" tab.

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All participants are requested to wear the badge at all times during the conference to ensure admission to the meeting.

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Certificate of Attendance

A certificate of attendance will be sent by e-mail after the workshop.

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Conference Materials

Conference materials can be obtained upon registration at the registration desk at the conference venue starting 8.00 AM on 1 October.

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Conference Language

The official conference language is English. 

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This workshop is intended for educational purposes only and aims to offer participants the opportunity to share information. The Organizing Secretariat of this workshop, Virology Education, cannot accept any liability for the scientific content of the sessions or for any claims which may result from the use of information or publications from this workshop. Virology Education disclaims all liability for injuries or losses of whatever nature incurred by individuals attending the workshop.

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Electrical Power

The USA uses 110 V/60 cycle electric power with two flat-blade plugs. More modern receptacles have an additional round grounding pin and remain compatible with the two flat-blade plugs. Visitors using foreign appliances with incompatible plugs or electrical needs must bring an adaptor and/or a voltage converter.

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Invitation Letters

An official letter of invitation, designed to help overcome administrative difficulties in certain countries can be downloaded here: General Invitation letter for Visa 10HIVAging. This letter does not represent a commitment on the part of the organization to provide any financial assistance. The organizing secretariat is unable to provide more extensive invitation letters.

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Liability and Insurance

By registering for the conference participants agree that the organizers do not accept responsibility for medical, travel, or personal insurance. Participants are advised to take out their own insurance policies.

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Media Representation

For rates and conditions, please visit the registration page of this conference.

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Organizing Secretariat

Victoria Sarasola
Virology Education
Biltstraat 106
3572 BJ Utrecht
The Netherlands
phone +31 30 230 7140
fax: +31 30 230 7148

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Payment and Procedure of Online Registration

Your registration will be processed after receipt of payment. Payment can be processed either on-line or by fax authorization. The registration fee, valid on the day of receipt of registration, will be applied, provided that payment is processed immediately. If your payment has not been received within two weeks of the online registration, your registration will be cancelled without further notice.

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Photographs, Audio, and Video Recording

Photographs as well as audio and video recordings are not permitted at the official meeting sessions. Only the official medical writer, appointed by the organization, may make recordings. All presentations, will be posted on the workshop website (under Workshop Materials) as soon as possible after the workshop is finished, provided the speaker has given permission to do so.

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Registration Fee, Criteria, and Cancellation Conditions

Online registration for the conference will be possible until 1 October 2020. Individuals wishing to register onsite, will pay a supplement of $50. For further information, fees and online registration please go to the registration page of this workshop. No day rate available.

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Related Meetings and Events

For the organisation of meetings and events with topics related to this workshop we kindly request you to contact the secretariat.

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Social Events

The workshop dinner location will be disclosed soon.  It will take place on Thursday, 1 October at 7:00 PM. 

The dinner can be booked for $75. Pre-registration is required.

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Our programs are being made possible by the financial support of the pharmaceutical industry. Interested parties are kindly requested to contact Ms. Goda Adomonis at

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Visa Requirements

You will need a current passport to enter the USA, valid for at least six months after your date of return. All visitors to the USA must have a valid visa to travel to and enter USA. For all information please go to 

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