Registration

HIV Pediatrics 2020 goes hybrid

We are offering healthcare professionals, including government and NGO representatives, the possibility to attend the conference virtually. Virtual participants can attend all plenary sessions during the event dates. Guided-poster tours are available for physical participants only. All participants can freely access the enduring materials after the event. 

Fees and Conditions

Academia, Physical Participation

Early Fee (payment before/on 24 January)

$ 545

Regular Fee (payment before/on 2 October)

$ 745

Late Fee (payment before/on 15 November)

$ 845

Onsite Fee (Payment from 15 November)

$ 895

Academia, Virtual Participation

Early Fee (payment before/on 24 January)

$ 272,50

Regular Fee (payment before/on 2 October)

$ 372,50

Late Fee (payment before/on 15 November)

$ 422,50

Onsite Fee (Payment from 15 November)

$ 447,50

Industry *

Early Fee (payment before/on 24 January)

$ 1045

Regular Fee (payment before/on 2 October)

$ 1245

Late Fee (payment before/on 15 November)

$ 1345

Onsite Fee (Payment from 15 November)

$ 1395

Discounts 

Young Investigators/RLS Academia** WITH accepted abstract

Free Registration

Young Investigators/RLS Academia WITHOUT accepted abstract

50% Off Current Academia Fee

IAS Members***

50% Off Current Academia Fee

Non-Governmental Organizations and governmental representatives

50% Off Current Academia Fee

Members of endorsing organizations****

25% Off Current Academia Fee

If eligible for a discount, please contact the conference secretariat for the special discount code at rikke.rode@vironet.com

*Industry representatives may receive complimentary physical and/or virtual participation registrations slots based on the level of support provided to the event.

**RLS is based on countries not included in the high-income economies list of the World Bank economy classification

***Membership numbers will be checked with IAS

****Endorsing organizations may receive complimentary physical and/or virtual participation registrations as well as a 25% discount for all members of their organization.

For more support and registration information, please contact us at Rikke.Rode@vironet.com.

The "Academia" Category Includes the Following:

  • Healthcare professionals and patient representatives
  • NGOs, activists, and lobbyists
  • Government officials, representatives, and policymakers
  • Researchers
  • Students in a relevant field

The “Academia” Category includes different fees depending on the income status of your country. To check whether your country is High Income, Upper-Middle Income, Lower-Middle Income or Low Income, please see the World Bank List: WORLD BANK LIST

The "Industry" Category Includes the Following:

  • Representatives from pharmaceutical and diagnostic companies and other commercial institutions.

Young Investigators/RLS Academia

We are pleased to offer free registration to young investigators and academia from Resource Limited Settings (RLS) with an accepted abstract and a 50% discount on the registration fee without an accepted abstract. 

IMPORTANT: Free registration is offered to the presenting author only.

To be eligible as a young investigator, one should be 35 years of age or younger and either be a current Master/Ph.D. student or have obtained an MD/PharmD/Ph.D. degree in the last five years.

An application form needs to be completed by a supervisor and received by the Virology Education secretariat at least two weeks prior to the start of the workshop. Virology Education will contact the young investigator with instructions regarding the registration procedure.

Sponsored Attendance

If you are invited by a pharmaceutical or diagnostic company or if your registration is organized by a travel agency, please do not register online. The sponsoring company will be asked to register you via the conference secretariat.

Registration Fee for Physical Participation Includes

  • Access to all scientific sessions, including poster area.
  • Delegate bag, including program/abstract book.
  • Refreshments during the coffee breaks.
  • Lunch on the workshop days.
  • Access to the enduring materials after the event.

Registration Fee for Virtual Participation Includes

  • Access to all plenary sessions during the event dates.
  • e-Conference pack, including abstract book and program.
  • Access to the enduring materials after the event.

$25.00 will be charged for replacing a lost badge and for re-printing due to incorrect submission of names and/or company names or addresses.

IMPORTANT:

  • No day rate is available.
  • Payment can only be made by credit card.
  • Virology Education reserves the right to cancel improper registrations. Claims for a refund will not be honored.
  • We strongly advise that you register early to ensure your registration, as registration will close when the capacity of the venue is reached.
  • Submission of your online registration does not guarantee that your registration has been accepted. Your registration is final when full prepayment has been received and a confirmation of your registration has been sent.

Workshop Dinner

On the first day, a workshop dinner will take place at a local restaurant. Pre-registration is required. The price is $80.

Accommodation 

Registration fees do not include accommodation at the meeting venue.

If you wish to book a room at the venue, please click here: Hilton San Francisco Financial District 

Payment

By credit card only: online or by written authorization (see online registration).

Cancellation Policy

In case of cancellation, the following refunds are applicable:

  • Before 12 October 2020: 50% refund (minus an administration fee of €40)
  • Cancellation on/after 12 October 2020: No refund possible

If you are unable to attend the conference, a substitute delegate is always welcome at no extra charge, provided that a letter of authorization from the original participant has been received and the conference secretariat has been notified of the name of the substitute delegate before 1 November 2020. A statement (email/letter) of cancellation must be sent to Virology Education.

Liability and Insurance

By registering for the workshop, participants agree that the organizers do not accept responsibility for medical, travel, or personal insurance. Participants are advised to take out their own insurance policies.

Media Registration

In order to register as a media participant for the workshop, the conference secretariat needs to receive proof of accreditation. A reduced registration fee may apply for accredited media participants. Please contact the conference secretariat for registration conditions. A program/abstract book will be provided on-site. The deadline for the application is 15 October 2020.

Accreditation may take the form of a photocopy of official press credentials or a letter verifying assignment to the workshop on the stationary of the media organization concerned. Freelance journalists should submit copies of three bylined articles on pediatric HIV in addition to an official letter of assignment. Newsletter writers and editors must submit three issues of their newsletter containing at least one bylined article on pediatric HIV by the applicant. All credentials will be verified by the organizing committee of the workshop.

Media participants may not register online but are requested to send the above-mentioned information to rikke.rode@vironet.com

Important: Media is restricted to the written press. Recording on film or photo is not allowed. Virology Education will request a copy of the written piece once it is finalized. Media representatives must also agree to abide by the 2020 embargo policy - this is the embargo policy stipulated by IAS for AIDS 2020 as the International Workshop in HIV Pediatrics is an affiliated independent event of AIDS 2020.

Related Meetings and Events

For the organization of meetings and events with topics related to this workshop, you are requested to contact the workshop secretariat.