Fees and Conditions

Young Investigators*
100% discount on current academia fee 
Academia from Low and Middle-income countries**
100% discount on the current Academia fee 
75% discount on the current Academia fee 
Members from partnering organizations***
25% discount on the current Academia fee 
Sponsoring Industry****
Discount on the current Industry fee 
Early registration fee (payment before/on 19 March 2019)€ 295,00
Full registration fee (payment before/on 19 June 2019)€ 495,00
Late registration fee (payment before/on 19 July 2019)€ 595,00
An additional fee of € 50 will apply to onsite registration (€ 645,00) 
Early registration fee (payment before/on 19 March 2019)€ 695,00
Full registration fee (payment before/on 19 June 2019)€ 895,00
Late registration fee (payment before/on 19 July 2019)€ 995,00
An additional fee of € 50 USD will apply to onsite registration (€1045,00 ) 

This registration fee includes:

  • Access to all scientific sessions, including poster area
  • Conference pack, including final program
  • Refreshments during the coffee breaks
  • Lunch

Please note:

  • Payment can only be made by credit card.
  • Accommodation is NOT included in the registration fee.

Special rates / additional registration information

*Young Investigators

We are pleased to offer a 100% discount for young investigators.  Please contact the Conference Secretariat for the discount code.

An application form needs to be completed and received by the Virology Education secretariat at least 1 month prior to the start of the meeting.
Virology Education will provide you with instructions regarding registration once the application has been received.

To be eligible for the Young Investigator's discount, one should be 35 years of age or younger and either be a current Master/PhD student or have obtained an MD / PharmD / PhD degree in the last five years

** Academia from Low and Middle-income countries

For the Low and Middle-income country list, please refer to the World bank classification.  Please apply using the "Apply for free registration" button on the right hand tab.

*** Members of Partner Organizations are entitled to a 25% discount on the Academia registration fee. Please contact the meeting secretariat for the discount code. For an overview please refer to the Endorsement page of this workshop.

****Representatives from sponsoring organizations are entitled to a discount on the current Industry fee. If you represent a company that has confirmed sponsorship for this meeting, please contact the meeting secretariat for your applicable discount code.

Cancellation policy

In case of cancellation the following refunds are applicable:

  • Cancellation before/on 19 June 2019: 50% refund (minus an administration fee of € 35)
  • Cancellation after 19 June 2019: unfortunately, no refund will be made

Should you be unable to attend the conference, a substitute delegate is always welcome at no extra charge provided that a letter of authorization from the original participant has been received and the Conference Secretariat has been notified of the name of the substitute delegate at least one week prior to the start of the meeting. A statement (email/letter/fax) of your cancellation must be sent to Virology Education.

Group registration

For registration of groups larger than 5 persons, please contact the Conference Secretariat.

Media registration

In order to register as a media participant for the Workshop, the conference secretariat needs to receive:

  1. Proof of accreditation
  2. Valid identification (e.g. passport).
  3. A letter from your editor/publisher stating the details of your assignment
  4. At least 3 previous written assignments in recognized outlets on HIV or transgender health. If you are a freelance journalist, the assignments can be from different (recognizable) news outlets. Links to online publications are accepted.
  5. The website of the publication(s)/ Blog(s) that will be featuring your story on this workshop

A free or reduced registration fee may apply for accredited media participants depending on availability. Preference will be given to credible print and online news sources. Please contact the conference secretariat for registration conditions.

NB: Media is restricted to the written press. Recording on film or photo is not permitted without prior written permission from the conference secretariat.

We would like to receive a copy of your workshop report/ article once it is finalized.
All credentials will be verified by the Organizing Committee of the Workshop. Media representatives are kindly requested to register by sending the above-mentioned information to

Related meetings & events

For the organization of meetings and events with topics related to this workshop you are requested to contact the secretariat:
Virology Education
Biltstraat 106
3572 BJ Utrecht
The Netherlands
P: +31 (0)30 230 7140
F: +31 (0)30 230 7148

Chamber of Commerce Utrecht, nr 30171841 – VAT Number NL809658380B01

Liability and Insurance

By registering for the conference participants agree that the organizers do not accept responsibility for medical-, travel- or personal insurance. Participants are advised to take out their own insurance policies.